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AI agent for product owners

Product Owner Alignment Prep Agent

A planning session with no unresolved conflicts between roadmap, backlog order and stakeholder requests

PlanningIT and developmentProduct development
See how it worksGet access
Product Owner Alignment Prep Agent: what goes in, what the agent does and what you get

What it does

Sprint planning slows down when the team finds out in the room that the backlog and the roadmap disagree. Before each planning session, this agent reads the roadmap, the ordered backlog and recent stakeholder requests. It compares them and finds conflicts, such as a roadmap goal with no backlog items, a high-ranked item that no goal mentions, or a stakeholder request marked urgent but sitting low. It drafts specific questions for the product owner and sends them once the scrum master approves. After each answer, it updates its comparison and checks whether the conflict is closed. If new conflicts show up, it adds them to the list. It repeats until planning day. Edge case: two stakeholders ask for opposite outcomes, and the agent sets them side by side for the owner to decide.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueApprovedNoNo 1 STARTS WHEN Planning is three days away 2 USES A TOOL Read the roadmap, the backlog order and stakeholderrequests 3 DOES Compare goals, backlog items and requests to findmismatches 4 DOES Draft specific questions for the product owner withthe evidence 5 YOU APPROVE Scrum master approves the questions before they aresent 6 USES A TOOL Record each answer and update the comparison 7 CHECKS THE RESULT Is each conflict closed by a change or a statedreason? If not: keep the conflict open and ask a sharperfollow-up. Back to step 3. 8 CHECKS THE RESULT Did the answers create any new mismatch? If not: add it to the list and draft the next question.Back to step 3. 9 DOES Write a one-page summary of settled and open itemsfor planning 10 YOU APPROVE Scrum master approves the summary 11 RESULT Planning prep sheet
Read the steps as a list
  1. Planning is three days away
  2. Read the roadmap, the backlog order and stakeholder requests
  3. Compare goals, backlog items and requests to find mismatches
  4. Draft specific questions for the product owner with the evidence
  5. Scrum master approves the questions before they are sentThe agent waits here for your OK.
  6. Record each answer and update the comparison
  7. Is each conflict closed by a change or a stated reason?If not: keep the conflict open and ask a sharper follow-up. Back to step 3.
  8. Did the answers create any new mismatch?If not: add it to the list and draft the next question. Back to step 3.
  9. Write a one-page summary of settled and open items for planning
  10. Scrum master approves the summaryThe agent waits here for your OK.
  11. Planning prep sheet

How it decides

A conflict is closed only when the product owner's answer changes the backlog or roadmap, or states why the mismatch stays.

  • Flag any roadmap goal with no backlog item in the next two sprints
  • Flag top-5 items with no linked goal
  • Escalate a stakeholder request marked urgent but ranked below 10
  • Show conflicting requests side by side

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Days before planning it starts (default 3)
  • Backlog depth to check (default 2 sprints)
  • Where questions are sent
  • Request sources it reads

What keeps you in control

It always asks you first

  • Questions sent to the product owner
  • Summary shared with the team

Hard limits

  • Never reorders the backlog
  • Never contacts stakeholders directly

It stops when

  • Done: conflicts are closed or listed as open for planning
  • Stop: the product owner does not respond before planning

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensReading the roadmap, the agent saw Q3 goal Faster Checkout had no backlog items, while a login redesign ranked second. It drafted two questions. The owner replied that checkout was paused and login came first. The agent updated the roadmap note but found a sales request for checkout still marked urgent. It asked a follow-up, and the owner moved it to next quarter.

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