AI agent for police officers
Property and Found Item Disposition Agent
Eligible items are noticed and released or disposed of lawfully, and nothing is disposed of while a hold applies.
What it does
Held property piles up because each item has its own rule: some need a court hold cleared, some need notice to the owner, some can be auctioned or destroyed after a set period. The agent lists every item by age and case status, then checks the hold status, the notice rules and the owner contact on file. For items that are ready, it drafts owner notices and tracks replies, and for items with no owner it prepares the disposal list. Before any disposal it checks the case status again, because a case may have reopened. A supervisor approves every release or disposal. Edge case: a firearm or drugs item follows a separate rule set and is never put on the general disposal list.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Monthly run or case closed
- Read inventory, case status and legal holds
- Sort items by age and case status
- Apply notice and retention rules to each item
- Draft owner notices and the disposal list
- Supervisor approves notices before they go outThe agent waits here for your OK.
- Send notices and track replies
- Did any owner reply or did any case status change?If not: Move the item back to hold or release, update the list and redraft the notice. Back to step 3.
- Is every item on the disposal list still cleared and past its notice period?If not: Remove the item and note the reason. Back to step 4.
- Supervisor approves final disposal and releaseThe agent waits here for your OK.
- Updated inventory and disposal record
How it decides
It places each item in release, notice, hold or disposal based on case status and the statutory period, and rechecks status before any disposal.
- Items with an active hold or open case are never disposed of
- Notice period must pass before disposal
- Weapons and drugs follow their own rule set
- Owner reply stops disposal until resolved
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Retention periods by item type
- Notice period in days
- Which item types are excluded
- Run schedule
- Approver names
What keeps you in control
It always asks you first
- Supervisor approves notices
- Supervisor approves each disposal and release
Hard limits
- Never dispose of an item without supervisor approval
- Never dispose of anything under a hold
- Never contact an owner using an unverified address
It stops when
- Done: eligible items are released or disposed of with a record
- Stop: a hold or case reopening is found
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
