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AI agent for hr analysts

Recruitment Metrics Report Agent

A reliable weekly hiring report that shows where action is needed

ReportingPeople and hiringHuman resources
See how it worksGet access
Recruitment Metrics Report Agent: what goes in, what the agent does and what you get

What it does

Hiring leaders want to know how long roles take to fill, which sources produce hires and where pipelines stall. Every Monday this agent pulls requisitions and candidates from the applicant tracking system and checks that dates and stages are complete. If records have gaps, it lists them for recruiters to fix and pulls again. It calculates time to fill, time in stage, source of hire and offer acceptance. On-hold time is excluded, and the source is credited at first touch. It flags roles behind target and stages where candidates wait over 5 days. Before release it compares totals with last week to catch odd swings. The analyst approves the report for leaders. Edge case: requisitions on hold are excluded from time to fill while on hold.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Monday run 2 USES A TOOL Pull requisitions and candidates 3 CHECKS THE RESULT Are dates and stages complete? If not: list records for recruiters to fix and pullagain. Back to step 2. 4 DOES Calculate time to fill, stage time, sources andacceptance 5 DOES Flag roles and stages behind target 6 USES A TOOL Compare totals with last week's report 7 CHECKS THE RESULT Are week-over-week changes explained by real hiresand closures? If not: trace the swing to the records and recalculate.Back to step 4. 8 YOU APPROVE Analyst approves report for leaders 9 RESULT Weekly hiring report
Read the steps as a list
  1. Monday run
  2. Pull requisitions and candidates
  3. Are dates and stages complete?If not: list records for recruiters to fix and pull again. Back to step 2.
  4. Calculate time to fill, stage time, sources and acceptance
  5. Flag roles and stages behind target
  6. Compare totals with last week's report
  7. Are week-over-week changes explained by real hires and closures?If not: trace the swing to the records and recalculate. Back to step 4.
  8. Analyst approves report for leadersThe agent waits here for your OK.
  9. Weekly hiring report

How it decides

Roles past target time are flagged. Stages with candidates waiting over 5 days are flagged.

  • On-hold time excluded
  • Stage wait over 5 days flagged
  • Source credited at first touch

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Targets by role
  • Stage wait threshold
  • Report day
  • Metrics included

What keeps you in control

It always asks you first

  • Analyst approves the report

Hard limits

  • Never changes ATS data
  • No candidate personal data in reports

It stops when

  • Done: report delivered
  • Stop: ATS unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn Oct 6 the system showed 22 hires missing source data, so the completeness check failed and recruiters filled them in. Average time to fill was 41 days against a 35-day target, and 9 candidates had waited over 5 days for manager review. The open count jumped by 14, which traced to a re-opened batch of seasonal roles. The analyst approved the report.

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