AI agent for job seekers
Reference and Recommender Management Agent
Each application has confirmed, briefed references, and nobody is asked twice by mistake.
What it does
References are asked at the last minute and are not briefed on the role, so they give weak answers. The agent keeps a list of references, the roles each suits and what each knows about the user's work. For each application it picks the best two or three and prepares a short briefing with the job, the points to mention and the dates. It tracks who has been contacted and who has replied, and it checks that each person's details and permission are current. The user approves each request. Edge case: a reference who has changed employer, so the agent asks for new contact details before using the old email.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- User applies for a job
- Read the job and the reference list
- Pick the best 2 or 3 references for the role
- Are their details and permission current?If not: Ask the user to confirm details or choose someone else. Back to step 3.
- Draft a short briefing for each reference
- Draft the request message
- User approves each requestThe agent waits here for your OK.
- Send and log it
- Check for replies after 5 days
- Has each reference confirmed?If not: Suggest a backup reference and draft a message. Back to step 8.
- Reference status list
How it decides
It picks references that saw the skills the job needs, and avoids asking the same person for more than one application at a time.
- Pick references who saw the main skills
- Ask no one more than once a month
- Confirm permission before sharing details
- Choose a backup for each application
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Number of references per application (default 3)
- Minimum gap between requests
- Briefing format
- Follow-up days (default 5)
What keeps you in control
It always asks you first
- User approves every request and briefing sent
Hard limits
- Never contact a reference without approval
- Do not share a reference's details with others
It stops when
- Done: references confirmed and briefed
- Stop: not enough references fit and the user must find another
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
