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AI agent for special education teachers

Report Card Comment Consistency Agent

Every comment matches the student's data and reads as written for that student.

Quality controlGovernmentEducation
See how it worksGet access
Report Card Comment Consistency Agent: what goes in, what the agent does and what you get

What it does

Writing a hundred report comments in a weekend leads to mistakes: a comment praises effort while the grade has dropped, or the same sentence appears for twelve students. Before reports are due, the agent reads each comment next to the student's grades, attendance and recent work. It flags comments that conflict with the data, such as strong praise with a failing mark, and finds sentences repeated word for word across students. For each flag it drafts a better version, then reruns the check on the new text to confirm the conflict is gone and no new repeat was created. The teacher approves every comment. Edge case: a comment about a family event should be left out and shown to the teacher.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Draft comments uploaded 2 USES A TOOL Read comments, grades and attendance 3 DOES Compare each comment's claims with the student'sdata 4 DOES Find sentences repeated across students 5 DOES Draft rewrites for conflicting or repeated comments 6 CHECKS THE RESULT Does each rewrite match the data and avoid repeatinganother comment? If not: Rewrite again using different evidence from thestudent's work and run the comparison again. Back tostep 3. 7 YOU APPROVE Teacher reviews and approves each comment 8 USES A TOOL Save the approved comments to the report system 9 CHECKS THE RESULT Does the final batch pass the conflict and repeatchecks? If not: Return the failing comments to the rewrite step.Back to step 3. 10 RESULT Approved comments and flag log
Read the steps as a list
  1. Draft comments uploaded
  2. Read comments, grades and attendance
  3. Compare each comment's claims with the student's data
  4. Find sentences repeated across students
  5. Draft rewrites for conflicting or repeated comments
  6. Does each rewrite match the data and avoid repeating another comment?If not: Rewrite again using different evidence from the student's work and run the comparison again. Back to step 3.
  7. Teacher reviews and approves each commentThe agent waits here for your OK.
  8. Save the approved comments to the report system
  9. Does the final batch pass the conflict and repeat checks?If not: Return the failing comments to the rewrite step. Back to step 3.
  10. Approved comments and flag log

How it decides

It compares tone and claims in each comment with the data, and rewrites flagged lines with facts from that student's record.

  • Positive tone with a grade under pass is a conflict
  • A sentence of more than 8 words repeated for 3 or more students is flagged
  • Attendance claims must match the record
  • Sensitive personal matters are removed and shown to the teacher

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Repeat threshold (default 3 students)
  • Comment length range
  • Tone guide
  • Which data counts as conflict
  • Reporting period

What keeps you in control

It always asks you first

  • Teacher approves every final comment
  • Teacher approves removing sensitive details

Hard limits

  • Never submit comments without teacher approval
  • Never invent facts about a student
  • Never include family or health matters

It stops when

  • Done: no conflicts or repeated lines remain
  • Stop: grades are not final

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor 120 comments the agent finds 9 conflicts and 6 repeated sentences used for 4 students. It rewrites them with named evidence, such as a lab report average. On the recheck two rewrites still repeat a line, so it rewrites those again. The teacher approves 118 and edits 2. The final run shows no conflicts.

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