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AI agent for secondary school teachers

Substitute Teacher Pack Agent

A complete substitute pack that covers every period and every safety note.

PlanningCreatingGovernmentEducation
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Substitute Teacher Pack Agent: what goes in, what the agent does and what you get

What it does

A teacher is sick at 6 a.m. and a substitute arrives to a note that says, Follow the schedule. This agent reads the class schedule, routines, student needs and planned lessons and builds a day plan. It checks every period is covered, that every safety note is in, such as allergies, medical needs and pickup rules, and fills gaps with simple backup lessons. If a lesson depends on materials that are missing, it replaces it. Edge case: a student has a seizure plan that does not appear on the schedule, so the agent adds it to the top. The teacher approves the pack.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Teacher reports an absence 2 USES A TOOL Read the schedule, routines and student needs 3 DOES Build the day plan period by period 4 CHECKS THE RESULT Does every period have instructions and materials? If not: add a backup lesson or note where material ismissing. Back to step 3. 5 USES A TOOL Check safety and medical notes against the roster 6 CHECKS THE RESULT Is every safety note and pickup rule included? If not: add the missing notes at the top of the pack.Back to step 3. 7 DOES Add routines, class contacts and where to findsupplies 8 YOU APPROVE Teacher approves the pack 9 RESULT Substitute pack ready
Read the steps as a list
  1. Teacher reports an absence
  2. Read the schedule, routines and student needs
  3. Build the day plan period by period
  4. Does every period have instructions and materials?If not: add a backup lesson or note where material is missing. Back to step 3.
  5. Check safety and medical notes against the roster
  6. Is every safety note and pickup rule included?If not: add the missing notes at the top of the pack. Back to step 3.
  7. Add routines, class contacts and where to find supplies
  8. Teacher approves the packThe agent waits here for your OK.
  9. Substitute pack ready

How it decides

It marks a period incomplete when it lacks instructions or materials, and adds safe backup lessons for any gap.

  • Safety and medical notes go on the first page.
  • Every period needs a lesson or a backup activity.
  • Use only materials the substitute can find.
  • Include names of two nearby colleagues.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Pack format
  • Backup lesson bank
  • Safety note rules
  • Contacts to include
  • Request timing

What keeps you in control

It always asks you first

  • The final pack before it is shared
  • Any change to a lesson plan

Hard limits

  • Do not share student health details beyond the pack.
  • Do not alter the teacher's lessons.

It stops when

  • Done: all periods and safety notes are covered and approved
  • Stop: the roster is missing, so the agent asks the teacher

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensMr. Kim is out tomorrow. The first plan leaves period 4 blank and omits one child's peanut allergy. The checks fail, so the agent adds a reading-and-response backup lesson and puts the allergy and the nurse's phone extension at the top. Mr. Kim approves the pack for his six periods.

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