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AI agent for freight brokers

Restricted Party Screening Agent

Screen every party on every shipment and hold anything that cannot be cleared.

ComplianceRisk managementOperations
See how it worksGet access
Restricted Party Screening Agent: what goes in, what the agent does and what you get

What it does

A shipment goes out to a consignee whose name closely matches a listed party, and nobody screened the name or the intermediary. For each shipment, the agent screens the shipper, consignee, notify party, freight forwarder and other intermediaries against the current restricted party lists. For near-matches, it investigates further with the address, country, registration details, ownership and other identifiers, to decide whether the party is the listed one. It rates each case as clear, probable match or unclear, with the evidence. Shipments with unclear results are held until the broker decides. It records every screening with the list version and date. Edge case: a common company name that matches a listed entity in a different country. The broker decides on holds and any report.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Shipment is booked 2 USES A TOOL List all parties on the shipment 3 USES A TOOL Screen each party against the current restrictedlists 4 DOES Separate exact, near and no matches 5 DOES Investigate near matches using address, country andownership data 6 CHECKS THE RESULT Can each near match be cleared or confirmed with theevidence? If not: search for more identifiers, then mark the caseunclear and hold. Back to step 4. 7 DOES Record the result, the list version and the date 8 YOU APPROVE Broker decides on holds and reports 9 USES A TOOL Re-screen all parties before release 10 CHECKS THE RESULT Have the lists changed or a party changed since thefirst screening? If not: screen the changed parties again. Back to step3. 11 RESULT Screening record filed
Read the steps as a list
  1. Shipment is booked
  2. List all parties on the shipment
  3. Screen each party against the current restricted lists
  4. Separate exact, near and no matches
  5. Investigate near matches using address, country and ownership data
  6. Can each near match be cleared or confirmed with the evidence?If not: search for more identifiers, then mark the case unclear and hold. Back to step 4.
  7. Record the result, the list version and the date
  8. Broker decides on holds and reportsThe agent waits here for your OK.
  9. Re-screen all parties before release
  10. Have the lists changed or a party changed since the first screening?If not: screen the changed parties again. Back to step 3.
  11. Screening record filed

How it decides

A name match is cleared only when address, country or other identifiers differ. Close matches with matching identifiers are probable. Anything unresolved is held.

  • Treat a name match with the same country as a near match
  • Clear a match only with at least 2 differing identifiers
  • Hold any unclear case
  • Re-screen before release every time

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Lists screened
  • Near match rules
  • Identifiers needed to clear
  • Re-screen timing
  • Who is alerted

What keeps you in control

It always asks you first

  • Broker decides on every hold and report
  • Broker approves release of cleared shipments with near matches

Hard limits

  • Never release a hold itself
  • Keep records of the list version

It stops when

  • Done: all parties screened and released or held
  • Stop: list service is unavailable, hold all shipments and alert the broker

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA consignee 'Al Noor Trading LLC' near-matches a listed entity. The address and country differ, but the owner's name is similar. The agent searches the company registry and finds a different owner and registration number, clearing it with 3 differing identifiers. A forwarder match with the same city stays unclear, so it is held. The broker confirms a mismatch after a call and releases it.

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