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AI agent for customs brokers

Origin Documentation Check Agent

Enter goods with an origin claim that the documents support.

ComplianceRisk managementQuality controlOperations
See how it worksGet access
Origin Documentation Check Agent: what goes in, what the agent does and what you get

What it does

A client claims a trade agreement preference, and the broker discovers at audit that the supplier's declaration is missing and the label says another country. Before the entry, the agent reads the certificates, supplier declarations, marking details and invoices, and checks them against the origin claimed in the entry. It looks at inconsistencies, such as different manufacturer names, unmatched dates, missing signatures or goods marked with a different country. It lists each gap and requests the missing document from the client with a clear description. After the response, it checks again. When the file supports the claim, it prepares a summary for the broker. If not, it recommends entering without the preference. Edge case: a certificate that covers a period which excludes the shipment date. The broker approves the origin claim.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Entry with an origin claim is drafted 2 USES A TOOL Read the certificates, declarations, invoices andmarking details 3 DOES Compare the origin, goods, producer and dates withthe claim 4 DOES List gaps and inconsistencies 5 USES A TOOL Request the missing documents from the client 6 CHECKS THE RESULT Do the documents now support the origin claim? If not: read the new documents and list the remaininggaps. Back to step 2. 7 DOES Check the agreement rules for the goods 8 DOES Prepare the file summary and recommendation 9 YOU APPROVE Broker approves the origin claim 10 USES A TOOL Save the documents with the entry 11 RESULT Entry ready with origin proof
Read the steps as a list
  1. Entry with an origin claim is drafted
  2. Read the certificates, declarations, invoices and marking details
  3. Compare the origin, goods, producer and dates with the claim
  4. List gaps and inconsistencies
  5. Request the missing documents from the client
  6. Do the documents now support the origin claim?If not: read the new documents and list the remaining gaps. Back to step 2.
  7. Check the agreement rules for the goods
  8. Prepare the file summary and recommendation
  9. Broker approves the origin claimThe agent waits here for your OK.
  10. Save the documents with the entry
  11. Entry ready with origin proof

How it decides

A claim is supported when the document names the right goods, producer and period, is signed, and matches the marking and invoice. Gaps are requested before filing.

  • Require a signature and a valid period on every certificate
  • Compare producer names across all documents
  • Recommend entry without preference when gaps remain at the deadline
  • Request documents in one message, not several

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Agreements covered
  • Document checklist
  • Request wording
  • Deadline rule
  • Clients included

What keeps you in control

It always asks you first

  • Broker approves the origin claim
  • Broker approves requests to the client

Hard limits

  • Never claim a preference without support
  • Do not edit or recreate documents

It stops when

  • Done: origin claim approved with proof filed
  • Stop: documents conflict on country, hold the entry and ask the broker

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe entry claims a preference for textiles from Country A. The supplier's declaration is dated after the shipment, and the carton labels say Country B. The agent lists both gaps and asks the client. The new declaration covers the right period, but the labels remain unexplained, so the agent asks for a producer letter. After it arrives, the file supports the claim, and the broker approves.

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