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AI agent for health and safety specialists

Return-to-Work Modified Duty Agent

An injured employee returns to a safe, documented plan within one day of release, adjusted at every medical update

PlanningGovernmentHuman resources
See how it worksGet access
Return-to-Work Modified Duty Agent: what goes in, what the agent does and what you get

What it does

After a work injury, the doctor releases the employee with restrictions, such as no lifting over 10 pounds or no climbing. Finding suitable tasks takes time, so the employee sits at home and costs rise. This agent reads the medical restrictions and matches them to tasks available in the department and nearby ones. It checks each task for safety against the restrictions, such as the lifting weight and posture required, and drafts a modified duty plan with tasks, hours and a review date. It then follows the medical updates. When new restrictions arrive, it rechecks the plan and adjusts the tasks. The employee's supervisor and HR approve the plan. Edge case: no suitable work exists in the department, and the agent searches other departments before proposing leave.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN A medical release with restrictions arrives 2 USES A TOOL Read the restrictions and the employee's normal job 3 USES A TOOL List available tasks in the department and nearbydepartments 4 DOES Match tasks to the restrictions on weight, postureand hours 5 CHECKS THE RESULT Does every proposed task stay within everyrestriction? If not: remove the task, or ask the supervisor if it canbe changed, and rematch. Back to step 3. 6 DOES Draft a modified duty plan with tasks, hours and areview date 7 YOU APPROVE HR and the supervisor approve the plan 8 USES A TOOL Watch for medical updates and review dates 9 CHECKS THE RESULT Do the new restrictions still fit the plan? If not: rematch tasks to the new restrictions and revisethe plan. Back to step 3. 10 RESULT Employee returns to normal duty or the plan closes
Read the steps as a list
  1. A medical release with restrictions arrives
  2. Read the restrictions and the employee's normal job
  3. List available tasks in the department and nearby departments
  4. Match tasks to the restrictions on weight, posture and hours
  5. Does every proposed task stay within every restriction?If not: remove the task, or ask the supervisor if it can be changed, and rematch. Back to step 3.
  6. Draft a modified duty plan with tasks, hours and a review date
  7. HR and the supervisor approve the planThe agent waits here for your OK.
  8. Watch for medical updates and review dates
  9. Do the new restrictions still fit the plan?If not: rematch tasks to the new restrictions and revise the plan. Back to step 3.
  10. Employee returns to normal duty or the plan closes

How it decides

It matches tasks whose physical demands are within the restrictions and picks those with real business value, and it rejects any task that exceeds a limit.

  • Compare task demands to each restriction line by line
  • Search other departments when no task fits
  • Review the plan at each medical visit
  • Reject any task above a stated weight limit

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Departments searched
  • Review frequency (default each medical visit)
  • Task library
  • Hours per day

What keeps you in control

It always asks you first

  • The modified duty plan
  • Any change to the plan

Hard limits

  • Never changes medical restrictions
  • Does not share medical details beyond need
  • Does not place the employee without approval

It stops when

  • Done: employee returns to full duty
  • Stop: no suitable task exists after searching all departments

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAn employee was released with no lifting over 15 pounds and no overhead work. The agent found 9 tasks, three of which involved lifting 25 pounds, and removed them. It proposed inventory counting and equipment inspection for 6 hours a day. The supervisor approved. At the next visit the limit rose to 25 pounds, so the agent rechecked and added two tasks.

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