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AI agent for event marketers

Speaker Content Collection Agent

Collect all speaker content on time and in format

Document handlingMarketingHospitality and events
See how it worksGet access
Speaker Content Collection Agent: what goes in, what the agent does and what you get

What it does

Events need speaker bios, photos, session titles and slides by set dates, and chasing them by hand eats the weeks before an event. Once speakers are confirmed, this agent sends each one a request with format rules and deadlines. It tracks what arrives and checks every item: bios under 100 words, photos at least 800 pixels, slides on the template and meeting accessibility rules. It sends reminders for missing items and specific fix requests for wrong formats, then checks again when new versions arrive. As items pass, it updates the event page draft and session agenda. The event marketer approves page changes before they go live and handles speakers who are very late. Edge case: slides that contain images without a license are flagged so the speaker can replace them before the event.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Speakers confirmed 2 USES A TOOL Send requests with rules 3 USES A TOOL Collect and check items 4 CHECKS THE RESULT Is each item complete and in format? If not: send reminders or fix requests. Back to step 2. 5 DOES Update the event page draft 6 YOU APPROVE Event marketer approves page changes 7 RESULT Speaker content complete
Read the steps as a list
  1. Speakers confirmed
  2. Send requests with rules
  3. Collect and check items
  4. Is each item complete and in format?If not: send reminders or fix requests. Back to step 2.
  5. Update the event page draft
  6. Event marketer approves page changesThe agent waits here for your OK.
  7. Speaker content complete

How it decides

Each item must meet the format rules. Missing items get reminders.

  • Bios under 100 words
  • Photos at least 800 pixels
  • Unlicensed images flagged

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Format rules
  • Deadlines
  • Reminder timing

What keeps you in control

It always asks you first

  • Page changes

Hard limits

  • Never publishes without approval
  • Never edits slides itself

It stops when

  • Done: all items collected
  • Stop: speaker withdraws

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a conference with 14 speakers, the agent sends requests for bios, photos and slides with a May 1 deadline. On May 2 the check fails: 3 photos are too small and 2 bios exceed 100 words. The agent sends each speaker the specific fix. By May 5 all items pass. It updates the event page draft, and the event marketer approves the page changes.

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