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AI agent for architects

Specification Coordination Agent

Specs and drawings that agree on products and materials

Quality controlReal estate and construction
See how it worksGet access
Specification Coordination Agent: what goes in, what the agent does and what you get

What it does

Specifications are often edited from past projects and drift from the drawings, leading to bids on the wrong products and change orders later. This agent reads the spec sections and the drawings and lists the products and materials named in each. It finds mismatches, such as a product on the drawings that is not in the specs, or spec sections for systems that are not in the project. It checks references to standards for current editions. It also flags leftover text from past projects. Mismatches are listed for the team with their location. After the team edits, it checks again until specs and drawings agree. The architect approves the final spec set before it is issued. Edge case: leftover text from a past project that still names a different client is flagged so it does not reach bidders.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Issue approaching 2 USES A TOOL Read specs and drawings 3 DOES List products and materials 4 CHECKS THE RESULT Do specs and drawings agree? If not: list mismatches for the team. Back to step 3. 5 DOES Check standards editions 6 YOU APPROVE Architect approves spec set 7 RESULT Coordinated specs
Read the steps as a list
  1. Issue approaching
  2. Read specs and drawings
  3. List products and materials
  4. Do specs and drawings agree?If not: list mismatches for the team. Back to step 3.
  5. Check standards editions
  6. Architect approves spec setThe agent waits here for your OK.
  7. Coordinated specs

How it decides

Each product on drawings needs a spec; each spec needs a drawing reference.

  • Mismatches listed
  • Leftover text flagged
  • Current standards required

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Spec format
  • Standards list
  • Issue types
  • Approvers

What keeps you in control

It always asks you first

  • Architect approves

Hard limits

  • Never issues specs
  • Never changes design intent

It stops when

  • Done: specs coordinated
  • Stop: issue delayed

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensBefore the October 20 permit set, the agent compared 48 spec sections with the drawings. The check failed on six items: a roof membrane on the drawings had no spec section, a spec section for a sprinkler type not in the project, and leftover text naming a previous client. It listed the fixes. After edits, the recheck passed, and two standards were updated to current editions. The architect approved the spec set.

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