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AI agent for speechwriters

Speech Q&A Preparation Agent

A checked Q&A brief covering likely and tough questions

CreatingRisk managementPR and communicationsWriters
See how it worksGet access
Speech Q&A Preparation Agent: what goes in, what the agent does and what you get

What it does

Speakers get caught out when a Q&A answer contradicts something the organization said last month. Using the speech, the audience, recent news and past Q&A sessions, this agent lists likely questions, including hostile ones. For each it drafts a short answer using approved positions and facts. Then it checks each answer against the official position documents and recent statements so the speaker does not contradict earlier messages. If an answer conflicts, it rewrites it to match. If there is no approved position, it marks the question for policy or legal review instead of guessing. It sorts questions by likelihood and difficulty. The speechwriter and comms lead approve the final Q&A brief. Edge case: a question about an active lawsuit gets only the standard no-comment line.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Event one week away 2 USES A TOOL Search news and past Q&A for likely topics 3 DOES List likely questions, including hostile ones 4 USES A TOOL Draft answers from approved positions 5 CHECKS THE RESULT Does each answer match official positions and paststatements? If not: rewrite, or mark for policy or legal review.Back to step 4. 6 DOES Rank by likelihood and difficulty 7 YOU APPROVE Comms lead approves the Q&A brief 8 RESULT Q&A brief delivered to speaker
Read the steps as a list
  1. Event one week away
  2. Search news and past Q&A for likely topics
  3. List likely questions, including hostile ones
  4. Draft answers from approved positions
  5. Does each answer match official positions and past statements?If not: rewrite, or mark for policy or legal review. Back to step 4.
  6. Rank by likelihood and difficulty
  7. Comms lead approves the Q&A briefThe agent waits here for your OK.
  8. Q&A brief delivered to speaker

How it decides

It ranks questions by how often similar ones came up and by current news, and uses only approved positions in answers.

  • Legal matters get the standard no-comment line
  • No answer without an approved position
  • Top ten questions get a one-line version

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Number of questions
  • News look-back window
  • Reviewers for legal or policy items
  • Brief format

What keeps you in control

It always asks you first

  • Final Q&A brief
  • Any new position

Hard limits

  • Never creates new company positions
  • Never shares the brief outside the approved list

It stops when

  • Done: brief approved
  • Stop: event cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensBefore an investor event on May 8, the agent listed 26 questions. One answer on layoffs said no further cuts were planned, but a statement two weeks earlier said the company would keep reviewing costs. The consistency check failed, so it rewrote the answer to match. Two questions had no approved position and went to legal. The comms lead approved the brief.

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