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AI agent for scrum masters

Sprint Planning Capacity Agent

A realistic sprint draft that fits capacity and has no blocked items

Sprint Planning Capacity Agent: what goes in, what the agent does and what you get

What it does

Before sprint planning, the Scrum Master has to work out how much the team can really take on, and guesses usually end in overcommitment. Two days before planning, this agent reads calendars for holidays and leave, the support rota, and the last six sprints' velocity. It computes a capacity range from the median velocity scaled by available person-days. New team members count as half capacity in their first sprint. It pulls carry-over work first, then ready backlog items with acceptance criteria, and drafts a candidate sprint that stops at 85 percent of capacity. It then checks the draft against capacity and against dependencies on other teams. If the draft is too big or contains a blocked item, it swaps items and checks again. The Scrum Master and Product Owner review the draft before the meeting. Edge case: items without acceptance criteria are left out even when they rank high.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Two days before sprint planning 2 USES A TOOL Read calendars, leave and support rota 3 DOES Compute capacity range from velocity and availabledays 4 USES A TOOL Pull ready backlog items and carry-over work 5 DOES Draft sprint from top priority items 6 CHECKS THE RESULT Does the draft fit 85 percent of capacity with noblocked dependencies? If not: swap out blocked or oversized items and redraft.Back to step 5. 7 YOU APPROVE Scrum Master and Product Owner review the draft 8 RESULT Sprint draft for the planning meeting
Read the steps as a list
  1. Two days before sprint planning
  2. Read calendars, leave and support rota
  3. Compute capacity range from velocity and available days
  4. Pull ready backlog items and carry-over work
  5. Draft sprint from top priority items
  6. Does the draft fit 85 percent of capacity with no blocked dependencies?If not: swap out blocked or oversized items and redraft. Back to step 5.
  7. Scrum Master and Product Owner review the draftThe agent waits here for your OK.
  8. Sprint draft for the planning meeting

How it decides

It uses the median velocity of the last six sprints scaled by available person-days and stops adding items at 85 percent of that number.

  • Carry-over work counts first
  • New team members count as half capacity in their first sprint
  • Items without acceptance criteria are not included

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Load factor (default 85 percent)
  • Number of past sprints for velocity (default 6)
  • Calendar source
  • Whether to include bug budget

What keeps you in control

It always asks you first

  • Sprint draft before it is shown to the team

Hard limits

  • Never changes backlog priority
  • Never commits the sprint in the tracker

It stops when

  • Done: draft ready for planning
  • Stop: fewer than half the needed items are ready, flag a refinement gap

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor sprint 24, two people were on leave, so capacity dropped from 42 to 31 points and the 85 percent line was 26 points. The first draft had 34 points and included a story blocked by the payments team. The check failed. The agent removed the blocked story, added two smaller ready stories and redrafted at 27 points, then trimmed one item to 25. The Product Owner approved the draft.

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