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AI agent for medical writers

Subject Matter Expert Review Chase Agent

Get every review completed on time with all comments resolved and merged.

CommunicationIT and developmentWriters
See how it worksGet access
Subject Matter Expert Review Chase Agent: what goes in, what the agent does and what you get

What it does

You send a draft to three engineers, and after two weeks one has replied with a comment saying this is wrong, without saying what is right. This agent tracks every draft out for review with the reviewer, the date sent and the deadline. It sends reminders on the agreed schedule, starting friendly and becoming more specific. When comments come back, it reads and sorts them into accepted changes, questions and conflicts between reviewers. It applies the clear edits to a working copy and writes a short, specific question for each unclear comment so the reviewer can answer in one line. It then checks that every comment is resolved or has an open question with an owner, and loops back to chase the open ones. The writer approves reminders to senior reviewers and the final merge. Edge case: two reviewers disagree, so the agent lists both versions.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueApprovedNoNo 1 STARTS WHEN Draft is sent for review 2 USES A TOOL Record reviewers, send date and deadline 3 YOU APPROVE Writer approves reminders to senior reviewers 4 USES A TOOL Send reminders and read returned comments 5 DOES Sort comments into accepted, questions and conflicts 6 USES A TOOL Apply the clear edits to a working copy 7 DOES Write specific questions for unclear comments 8 CHECKS THE RESULT Is every comment resolved or assigned to an openquestion? If not: send the questions and chase the open itemsagain. Back to step 5. 9 CHECKS THE RESULT Have all reviewers finished before the deadline? If not: escalate to the writer with the list of latereviewers. Back to step 4. 10 YOU APPROVE Writer approves the final merge 11 RESULT Reviewed and merged draft
Read the steps as a list
  1. Draft is sent for review
  2. Record reviewers, send date and deadline
  3. Writer approves reminders to senior reviewersThe agent waits here for your OK.
  4. Send reminders and read returned comments
  5. Sort comments into accepted, questions and conflicts
  6. Apply the clear edits to a working copy
  7. Write specific questions for unclear comments
  8. Is every comment resolved or assigned to an open question?If not: send the questions and chase the open items again. Back to step 5.
  9. Have all reviewers finished before the deadline?If not: escalate to the writer with the list of late reviewers. Back to step 4.
  10. Writer approves the final mergeThe agent waits here for your OK.
  11. Reviewed and merged draft

How it decides

A comment is clear when it names the text and the correction. Others become questions. Disagreements between reviewers go to the writer.

  • Remind at day 3, day 7 and the day before the deadline
  • Treat a comment as clear only if it states the correction
  • Send conflicting comments to the writer with both versions
  • Apply only edits that fix facts or typos, never changes to style

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Reminder schedule
  • Deadline length (default 7 days)
  • Reviewers who need approval before a reminder
  • Edits to apply automatically
  • Comment tool

What keeps you in control

It always asks you first

  • Writer approves reminders to senior reviewers
  • Writer approves the final merge

Hard limits

  • Never reword a reviewer's technical statement without confirmation
  • Never merge the final draft without approval

It stops when

  • Done: all comments resolved and merged
  • Stop: a reviewer does not respond after three reminders, so the writer finds another reviewer

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA draft goes to three engineers. After 3 days the agent reminds the two who have not opened it. Reviewer A returns 14 comments: 9 are clear edits, 4 are questions and 1 conflicts with reviewer B on the default timeout. The agent applies the 9 edits and writes four one-line questions. Reviewer B does not answer by the deadline, so the agent sends a reminder, approved by the writer, and the conflict is resolved.

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