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AI agent for police officers

Subpoena and Court Notification Agent

Every court appearance is attended and no subpoena conflicts with the shift schedule without a resolved request

SchedulingRisk managementGovernmentOperations
See how it worksGet access
Subpoena and Court Notification Agent: what goes in, what the agent does and what you get

What it does

An officer may get several court subpoenas a month, each with a date and time, and some fall on days off, during leave or right after a night shift. Missing a hearing causes a failure to appear. This agent logs each subpoena with court, case number, date and time and checks it against the shift schedule, leave and other court dates. It flags conflicts, such as two hearings at the same hour or a hearing the morning after a night shift. For each conflict it drafts a request to the prosecutor's office for a continuance or a different time, and drafts the schedule change request for the supervisor. It reminds the officer ahead of each date and rechecks after the court or supervisor answers. The supervisor approves schedule changes. Edge case: a subpoena arrives with only two days' notice, and the agent flags it as urgent.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN A subpoena is received 2 USES A TOOL Log the court, case number, date and time 3 USES A TOOL Compare with the shift schedule, leave and othercourt dates 4 CHECKS THE RESULT Is the date free of conflicts, including rest timeafter a night shift? If not: classify the conflict and draft a continuance orschedule change request. Back to step 3. 5 DOES Draft the request to the prosecutor or thesupervisor 6 YOU APPROVE Supervisor approves schedule changes and the officerapproves the request 7 USES A TOOL Send the approved request and record the reply date 8 CHECKS THE RESULT Has the court or supervisor answered with a new dateor a yes? If not: send a follow-up and mark the date urgent ifless than 3 days away. Back to step 6. 9 DOES Update the calendar and set reminders at 7, 2 and 1days 10 RESULT Court date confirmed and logged
Read the steps as a list
  1. A subpoena is received
  2. Log the court, case number, date and time
  3. Compare with the shift schedule, leave and other court dates
  4. Is the date free of conflicts, including rest time after a night shift?If not: classify the conflict and draft a continuance or schedule change request. Back to step 3.
  5. Draft the request to the prosecutor or the supervisor
  6. Supervisor approves schedule changes and the officer approves the requestThe agent waits here for your OK.
  7. Send the approved request and record the reply date
  8. Has the court or supervisor answered with a new date or a yes?If not: send a follow-up and mark the date urgent if less than 3 days away. Back to step 6.
  9. Update the calendar and set reminders at 7, 2 and 1 days
  10. Court date confirmed and logged

How it decides

It compares each court date and time with shifts, leave and travel time, and classes a conflict by how soon the date is and whether the officer is required.

  • Flag a hearing within 8 hours of a night shift end
  • Mark under 3 days' notice as urgent
  • Request a continuance only through the prosecutor
  • Remind at 7, 2 and 1 days before

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Rest time rule (default 8 hours)
  • Reminder days (default 7, 2 and 1)
  • Urgent notice threshold (default 3 days)
  • Contacts for each court

What keeps you in control

It always asks you first

  • Schedule changes
  • Requests to prosecutors

Hard limits

  • Never contacts the court without approval
  • Never changes the shift schedule itself
  • Does not provide legal advice

It stops when

  • Done: the court date is confirmed or the hearing is attended
  • Stop: the subpoena details are unclear

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAn officer received a subpoena for Thursday 9 a.m. with a night shift ending at 6 a.m. That left 3 hours of rest, so the rest check failed. The agent drafted a request to move the officer's shift end and a continuance request as a backup. The supervisor approved ending the shift at midnight. The agent set reminders for Wednesday and Thursday morning.

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