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AI agent for food scientists

Supplier Certificate of Analysis Check Agent

Only in-spec ingredient lots used in production

Quality controlComplianceScience and research
See how it worksGet access
Supplier Certificate of Analysis Check Agent: what goes in, what the agent does and what you get

What it does

Each ingredient lot arrives with a certificate of analysis, and checking them by hand is slow and easy to rush. This agent reads each certificate and first checks that the lot number, dates and supplier match the delivery. If they do not, it holds the lot and asks the supplier for the correct certificate. It then matches the certificate to the ingredient specification and checks that every required test is present and within limits. Missing or out-of-spec results put the lot on hold, and the agent requests the missing data or a retest. It also tracks supplier trends over time, such as results drifting toward a limit. You approve every lot release and any supplier corrective action. Edge case: a certificate that uses a different test method is flagged so someone can review whether the methods are equivalent.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Delivery received 2 USES A TOOL Read the certificate of analysis 3 USES A TOOL Load the ingredient specification and deliveryrecord 4 DOES Compare each test result and method with the spec 5 CHECKS THE RESULT Do lot number, dates and supplier match thedelivery? If not: ask the supplier for the correct certificate andhold the lot. Back to step 2. 6 CHECKS THE RESULT Are all required tests present and in spec? If not: hold the lot and request missing results or aretest. Back to step 4. 7 DOES Update the supplier trend record 8 YOU APPROVE Food scientist approves lot release 9 RESULT Lot released or kept on hold
Read the steps as a list
  1. Delivery received
  2. Read the certificate of analysis
  3. Load the ingredient specification and delivery record
  4. Compare each test result and method with the spec
  5. Do lot number, dates and supplier match the delivery?If not: ask the supplier for the correct certificate and hold the lot. Back to step 2.
  6. Are all required tests present and in spec?If not: hold the lot and request missing results or a retest. Back to step 4.
  7. Update the supplier trend record
  8. Food scientist approves lot releaseThe agent waits here for your OK.
  9. Lot released or kept on hold

How it decides

It accepts lots only when all required tests are present and in spec.

  • Hold out-of-spec lots
  • Flag different test methods
  • Track supplier trends

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Specs
  • Hold rules
  • Trend window
  • Supplier contacts

What keeps you in control

It always asks you first

  • Releasing lots
  • Supplier corrective actions

Hard limits

  • Never releases lots itself

It stops when

  • Done: lot released
  • Stop: supplier does not respond

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn May 14 a tanker of soybean oil arrived as lot 5521. The agent read the certificate and found it listed lot 5512. It held the lot and asked the supplier, who sent the right certificate within an hour. The second check found free fatty acid at 0.08% against a 0.10% limit, but the peroxide test was missing. The supplier sent it at 0.6 meq/kg. The food scientist approved release.

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