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AI agent for police officers

Towed Vehicle Release Agent

Each vehicle is released only to the right person, with holds checked at the moment of release and the fees correct

Risk managementGovernmentOperations
See how it worksGet access
Towed Vehicle Release Agent: what goes in, what the agent does and what you get

What it does

A person comes to reclaim a towed vehicle, and the department must check that the vehicle has no hold, that the claimant owns it or has permission and that fees are right. A mistake releases evidence or a stolen vehicle, or turns away an owner. This agent checks the vehicle by plate and VIN. It looks for stolen or evidence holds, open warrants tied to the vehicle, lien and registration, and compares the claimant's ID and documents with the registered owner. It calculates tow and storage fees by the tow date. If a document is missing, it tells the claimant what to bring and waits. Before the release it rechecks the holds, since one may have been added since the first look. It prepares the release record. The supervisor approves each release. Edge case: a rental company claims the car, and the agent asks for the authorization letter and rental contract.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN A claimant requests a towed vehicle 2 USES A TOOL Find the tow record and look up the plate and VIN 3 USES A TOOL Check stolen, evidence and warrant holds andregistration 4 DOES Compare the claimant's ID and documents with theregistered owner 5 CHECKS THE RESULT Does the claimant have the right to the vehicle andcomplete documents? If not: tell the claimant what is missing, such as aletter or contract, and wait for it. Back to step 4. 6 DOES Calculate tow and storage fees from the dates 7 USES A TOOL Recheck holds just before the release 8 CHECKS THE RESULT Are all holds still clear? If not: stop the release, notify the supervisor andrecord the hold. Back to step 7. 9 DOES Prepare the release record with fees and documents 10 YOU APPROVE Supervisor approves each release 11 RESULT Vehicle released and record closed
Read the steps as a list
  1. A claimant requests a towed vehicle
  2. Find the tow record and look up the plate and VIN
  3. Check stolen, evidence and warrant holds and registration
  4. Compare the claimant's ID and documents with the registered owner
  5. Does the claimant have the right to the vehicle and complete documents?If not: tell the claimant what is missing, such as a letter or contract, and wait for it. Back to step 4.
  6. Calculate tow and storage fees from the dates
  7. Recheck holds just before the release
  8. Are all holds still clear?If not: stop the release, notify the supervisor and record the hold. Back to step 7.
  9. Prepare the release record with fees and documents
  10. Supervisor approves each releaseThe agent waits here for your OK.
  11. Vehicle released and record closed

How it decides

It releases only when no active hold exists, the claimant's identity and right to the vehicle are confirmed and fees are computed from the schedule.

  • Never release with an active stolen or evidence hold
  • Accept an agent of the owner only with written authority
  • Compute storage fees by calendar day from the tow date
  • Recheck holds within 15 minutes of the release

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Fee schedule
  • Accepted documents
  • Hold recheck timing (default 15 minutes)
  • Authorized releasers

What keeps you in control

It always asks you first

  • Each release

Hard limits

  • Never releases a vehicle itself
  • Does not waive fees
  • Records every check and time

It stops when

  • Done: vehicle released and recorded
  • Stop: an active hold or an unverified claimant

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA claimant came for a sedan towed 6 days earlier. The agent found the registered owner was the claimant's employer, a rental company, so the right check failed. It told the claimant to bring an authorization letter and contract. They returned with both. Fees were $185 tow plus 6 days at $40, or $425. A fresh check found a new evidence hold, and the agent stopped the release.

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