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AI agent for transportation managers

Transport Incident Investigation Follow-up Agent

Every incident investigated and actions completed

Risk managementManagementOperations
See how it worksGet access
Transport Incident Investigation Follow-up Agent: what goes in, what the agent does and what you get

What it does

After a road incident, the transportation manager must investigate, report and stop it from happening again, often while running daily operations. This agent collects the driver report, telematics data, photos and witness statements, then builds a timeline of what happened. It checks that the facts agree. If the driver report and the telematics data contradict each other, for example on speed or time, it sends the question back to the investigator and rebuilds the timeline once answered. It drafts the investigation with likely causes and corrective actions, each with an owner and a date, and tracks those actions until they are done. Each month it looks for patterns across incidents, such as the same route or time of day. The manager approves the investigation and the actions. Edge case: when an incident involves injury, the agent flags legal reporting deadlines straight away.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Incident reported 2 USES A TOOL Collect reports and telematics 3 DOES Build timeline 4 CHECKS THE RESULT Are facts consistent? If not: send contradictions to investigator. Back tostep 3. 5 USES A TOOL Draft investigation and actions 6 YOU APPROVE Manager approves 7 RESULT Actions tracked to completion
Read the steps as a list
  1. Incident reported
  2. Collect reports and telematics
  3. Build timeline
  4. Are facts consistent?If not: send contradictions to investigator. Back to step 3.
  5. Draft investigation and actions
  6. Manager approvesThe agent waits here for your OK.
  7. Actions tracked to completion

How it decides

It builds a timeline from data and requires consistency before drafting causes.

  • Injury incidents flagged for reporting deadlines
  • Patterns reviewed monthly
  • Actions have owners and dates

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Reporting deadlines
  • Action tracking
  • Report format
  • Pattern review

What keeps you in control

It always asks you first

  • Investigation
  • Actions

Hard limits

  • No blame language
  • Personal data protected

It stops when

  • Done: actions complete
  • Stop: police investigation

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA van backs into a loading dock post at the Riverside depot on June 11. The agent collects the driver report, a witness note and telematics data. The timeline check fails: the driver says 3 mph, but telematics shows 9 mph at impact. The agent sends the contradiction to investigator Dana Ruiz, who adds camera footage confirming 9 mph. The agent rebuilds the timeline, drafts three actions with owners and dates, and the fleet manager approves them on June 14.

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