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AI agent for vacation rental hosts

Turnover Cleaning Coordination Agent

Every turnover done and checked before guest arrival

Turnover Cleaning Coordination Agent: what goes in, what the agent does and what you get

What it does

Every guest checkout needs a cleaning before the next check-in, and same-day turnovers are easy to miss or rush. This agent reads bookings from the calendar, creates cleaning tasks with the time window, and assigns them to cleaners based on availability. A booking changed at the last minute moves the cleaning window, so it watches for changes. It sends each job with notes such as an early check-in. After cleaning, it asks for a checklist and photos and checks them for missed items such as unmade beds or low supplies. If something is missing, it asks the cleaner to fix it before the guest arrives. It reports supplies to restock. The host approves any extra charges.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Booking or checkout 2 USES A TOOL Create cleaning task with time window 3 DOES Assign cleaner and send job notes 4 USES A TOOL Collect checklist and photos 5 CHECKS THE RESULT Is the checklist complete and photos show a readyhome? If not: ask the cleaner to fix missed items beforearrival. Back to step 3. 6 DOES List supplies to restock 7 YOU APPROVE Host approves extra charges 8 RESULT Ready home and turnover log
Read the steps as a list
  1. Booking or checkout
  2. Create cleaning task with time window
  3. Assign cleaner and send job notes
  4. Collect checklist and photos
  5. Is the checklist complete and photos show a ready home?If not: ask the cleaner to fix missed items before arrival. Back to step 3.
  6. List supplies to restock
  7. Host approves extra chargesThe agent waits here for your OK.
  8. Ready home and turnover log

How it decides

It assigns cleaners by window and availability and accepts a turnover only with a complete checklist and photos.

  • Same-day turnovers get priority
  • Photos required
  • Booking changes reschedule cleaning

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Checklist items
  • Cleaners list
  • Photo rules
  • Restock thresholds

What keeps you in control

It always asks you first

  • Extra charges
  • Backup cleaner fees

Hard limits

  • Never pays cleaners

It stops when

  • Done: home ready
  • Stop: no cleaner available; alert host

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensCheckout was at 11 and check-in at 3 on Saturday. The cleaner sent photos at 1:40. The photo check failed because the balcony was not swept. The agent asked her to fix it, and new photos came at 2:15. Toilet paper was low, so it added it to the restock list. The host approved a 15 dollar extra for the balcony.

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