AI agent for customer experience managers
Hospitality Review Recovery Coordination Agent
Every recurring complaint leads to a verified operational fix.
What it does
Recurring guest complaints, such as noisy air conditioning or slow breakfast service, often get a polite reply but no real fix. When feedback arrives, this agent links it to a specific service issue and owner using the hotel's issue list. If an open task already exists for that issue, it links the repeat to it; otherwise it creates a new improvement task. It drafts a response to the guest. The guest experience manager approves any reply or compensation. The agent then checks closure evidence. A note saying a repair is planned is not enough; without completion evidence, the task reopens. Edge case: three guests in the same week complain about one room, so the agent links all three to a single task and raises its priority.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Feedback arrives
- Link feedback to a service issue and owner
- Is there an existing open task for this issue?If not: create a new improvement task. Back to step 2.
- Draft a response
- Guest experience manager approves replies and compensationThe agent waits here for your OK.
- Check closure evidence
- Is the fix completed with evidence?If not: reopen the task. Back to step 6.
- Recovery case closed
How it decides
It links feedback to issues and owners, links repeats to existing tasks, and only accepts closures with evidence.
- Issue and owner come from the issue list.
- Repeat complaints link to the existing open task.
- Close only with completion evidence.
- Compensation needs the manager's approval.
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Issue list and owner per issue type
- Number of repeats that raises priority (default 3 in 7 days)
- What counts as completion evidence (engineer note, photo)
- Who approves replies and compensation
- Reply tone
What keeps you in control
It always asks you first
- Public replies
- Refunds
- Compensation
- Guest contact
Hard limits
- No compensation decisions.
It stops when
- Done: fix verified.
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide