Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for recruitment coordinators

Weekly Recruitment Funnel Report Agent

A weekly funnel report showing where hiring stalls

Weekly Recruitment Funnel Report Agent: what goes in, what the agent does and what you get

What it does

Hiring managers want to know how their open roles are going, and building the report by hand eats a coordinator's Monday. When the week closes, this agent pulls applicants, screens, interviews, offers and hires for each role from the applicant tracking system. Before calculating anything, it checks for missing stage dates and duplicate candidates. It fixes what it can, such as merging an obvious duplicate, and lists the rest for the coordinator. It then calculates conversion between stages and time spent in each stage, and compares them with targets and the past four weeks. It drafts a report that highlights the biggest drop-off points and suggests where to act, such as a slow interview stage. The coordinator approves the report before it goes to hiring managers. Edge case: a role reopened after a hire is counted as a new requisition, so its numbers start fresh.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Week closes 2 USES A TOOL Pull ATS stage data per role 3 CHECKS THE RESULT Are stage dates complete and candidates unique? If not: fix duplicates and list missing dates. Back tostep 2. 4 USES A TOOL Calculate conversion and time in stage 5 DOES Draft report with drop-offs 6 YOU APPROVE Coordinator approves report 7 RESULT Weekly funnel report
Read the steps as a list
  1. Week closes
  2. Pull ATS stage data per role
  3. Are stage dates complete and candidates unique?If not: fix duplicates and list missing dates. Back to step 2.
  4. Calculate conversion and time in stage
  5. Draft report with drop-offs
  6. Coordinator approves reportThe agent waits here for your OK.
  7. Weekly funnel report

How it decides

It flags stages where conversion falls below target or time rises over target.

  • Flag below-target conversion
  • Reopened roles counted new
  • Show trend over 4 weeks

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Targets per stage
  • Roles included
  • Report format

What keeps you in control

It always asks you first

  • Sending report

Hard limits

  • Never edits ATS records

It stops when

  • Done
  • Stop: ATS down

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor the week ending May 16, the agent pulled data from the applicant tracking system. The data check failed with 14 duplicate candidates from a job board import. After removing them, it rebuilt the funnel. A sales role converted only 8 percent from screen to interview against a 25 percent norm. The report suggested reviewing the screening criteria for that role. The coordinator approved the report before it went to hiring managers.

More agents for recruitment coordinators