AI app for sales · no coding needed
Conversation capture and follow-up workspace
Reduce manual note-taking and follow-up reconstruction while keeping the account owner's judgment.
Made for: Field sales teams and account managers who run in-person and voice conversations
What it does for you
The problem
Spoken conversations are not captured reliably, so transcripts, summaries and follow-up tasks are rebuilt by hand and details are lost.
What it gives you
Reviewed transcripts, summaries and deadline-tracked tasks linked to each client
What you give it
Consented recordingsuploaded filesmeeting notes
Build your own version of Fireflies.ai Mobile App, Spiky Mobile App and more
One app with what these 7 AI tools do, yours to keep and change: Fireflies.ai Mobile App, Spiky Mobile App, Summie, Fieldy, Ellis, Memoket Gem, Jottoo.
Everything these tools do, in one app
- Meeting recording Captures audio from in-person meetings or voice notes using a phone, wearable, or app.Found in Fireflies.ai Mobile App, Spiky Mobile App, Fieldy and 3 more
- Audio transcription Converts recorded speech into written text.Found in Fireflies.ai Mobile App, Spiky Mobile App, Fieldy and 1 more
- Meeting summarization Generates concise summaries of conversations or documents.Found in Fireflies.ai Mobile App, Spiky Mobile App, Summie and 2 more
- File upload processing Accepts existing audio, video, or document files for transcription or summarization.Found in Fireflies.ai Mobile App, Spiky Mobile App, Summie and 1 more
- Multi-language support Transcribes or summarizes content in multiple languages.Found in Fireflies.ai Mobile App
- Transcript review and search Lets users read, search, and navigate transcripts and summaries.Found in Fireflies.ai Mobile App, Spiky Mobile App, Ellis
- AI assistant querying Allows asking questions about meeting content to retrieve specific information.Found in Fireflies.ai Mobile App, Ellis, Jottoo
- Action item extraction Identifies and extracts tasks, decisions, or follow-ups from conversations.Found in Fireflies.ai Mobile App, Spiky Mobile App, Memoket Gem and 1 more
- Speaker identification Labels different speakers in a recording and allows manual correction.Found in Ellis
- Wearable form factor Uses a dedicated wearable device for hands-free recording.Found in Fieldy, Memoket Gem
- Smartphone connectivity Connects to a smartphone via Bluetooth for processing and data transfer.Found in Fieldy, Memoket Gem
- Cross-device sync Syncs meeting data across devices for continuity.Found in Spiky Mobile App
- Real-time feedback Provides immediate insights during meetings to improve effectiveness.Found in Spiky Mobile App
- Sentiment analysis Analyzes the emotional tone of conversations to support coaching.Found in Spiky Mobile App
- Customizable summary length Allows users to adjust the length of generated summaries.Found in Summie
- Key phrase highlighting Highlights important phrases within the original text.Found in Summie
- Audio deletion after transcription Automatically deletes audio recordings once transcription is complete.Found in Ellis
- Location-based search Enables searching meeting content by place.Found in Ellis
- Local-first storage Stores recordings on the device before optional server processing.Found in Memoket Gem
- Visible recording indicator Shows an LED light when the device is actively recording.Found in Memoket Gem
- Context linking Connects conversations across meetings to surface follow-ups and trends.Found in Memoket Gem
- Task and tool integrations Pushes summaries and action items into existing productivity tools.Found in Memoket Gem
- No bot in call Records meetings without a third-party bot joining the call.Found in Jottoo
- Deadline-tracked tasks Automatically generates tasks with deadlines from meetings.Found in Jottoo
- Folder organization Organizes tasks by client or project folders.Found in Jottoo
- Calendar view Displays tasks in a date-based calendar view.Found in Jottoo
How it works, step by step
- Record in-person meetings and voice notes
- Transcribe recorded speech into text
- Summarize conversations at adjustable length
- Process uploaded audio, video and document files
- Transcribe and summarize in supported languages
- Search and navigate transcripts and summaries
- Answer questions about meeting content
- Extract action items, decisions and follow-ups
- Label speakers and allow manual correction
- Capture hands-free audio from a wearable
- Connect to a phone for processing and transfer
- Sync meeting data across devices
- Show real-time feedback during meetings
- Analyze conversation tone for coaching
- Highlight key phrases in the original text
- Delete audio after transcription when requested
- Search conversations by location
- Store recordings locally before optional processing
- Show a visible recording indicator
- Link conversations across meetings to surface follow-ups
- Push summaries and tasks into productivity tools
- Record without a third-party bot joining the call
- Generate tasks with deadlines
- Organize tasks by client or project folders
- Display tasks in a calendar view
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before consequential use
- Export a versioned reviewed transcript, summary and task set with source references and unresolved questions
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Conversation capture and follow-up workspace with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Conversation capture and follow-up workspace with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links5 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare26 KB
- prompt-vps.mdThe same build on your own server (Docker)26 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria13 KB
- demo/index.htmlThe working demo on sample data200 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce manual note-taking and follow-up reconstruction while keeping the account owner's judgment. For field sales teams and account managers who run in-person and voice conversations, convert consented recordings, uploaded files and meeting notes into reviewed transcripts, summaries and deadline-tracked tasks linked to each client. The benefit is a testable hypothesis, measured through reviewed conversations per selling hour and follow-ups completed on time; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect consented recordings, uploaded files and meeting notes, then follow this sequence: 1. Record in-person meetings and voice notes. 2. Transcribe recorded speech into text. 3. Summarize conversations at adjustable length. 4. Extract action items, decisions and follow-ups. Resolve uncertain cases with qualified reviewers, approve reviewed transcripts, summaries and deadline-tracked tasks linked to each client, and measure reviewed conversations per selling hour and follow-ups completed on time against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One consented recording source and one supported language set; final account decisions and commitments remain with the account owner. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve speaker consent, source attribution, quotation accuracy and usage permissions. Account owners approve substantive changes and client-facing commitments. One consented recording source and one supported language set; final account decisions and commitments remain with the account owner. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One consented recording source and one supported language set; final account decisions and commitments remain with the account owner. Implement one approved input format, a bounded representative case set and the first two task modules: record in-person meetings and voice notes; transcribe recorded speech into text. Support the third module with operator review: summarize conversations at adjustable length. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Client-owned recordings, authorized meeting notes and permitted productivity tools. Cloud asset storage, calendar and task destinations. Start with file exchange and validate destination specifications before promising direct publishing. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Capture and consent, Transcript and summary review, Task and client workspace. Use a thumbnail gallery for conversations, a large central transcript canvas, and a right-hand panel for speakers, key phrases, tasks and comments. Let users compare summary lengths side by side. Display draft, changes requested and approved states. Provide a client-linked task view with deadlines and a calendar. Make the task-specific outcome reviewed transcripts, summaries and deadline-tracked tasks linked to each client visible beside its evidence, review state and value baseline.
