AI app for sales · no coding needed
Mac AI meeting and chat desktop workspace
Reduce tool switching while keeping meeting and chat context in one owned Mac app.
Made for: Mac-based sales and client-facing teams who run meetings, calls and chat in one desktop app
What it does for you
The problem
Teams switch between several AI chat, meeting capture, transcription and live assistance subscriptions, so context and data are scattered across tools.
What it gives you
Reviewed meeting notes, action items and live assistance
What you give it
Authorized meeting audiochat promptscalendarswork-app context
Build your own version of PopAir, Brain MAX by ClickUp and more
One app with what these 10 AI tools do, yours to keep and change: PopAir, Brain MAX by ClickUp, Invisibility, MinutesLink, Radiant, Silkwave, timeOS 3.0, QuietHint®, Subtitly, Hedy 2.0 MacOS App.
Everything these tools do, in one app
- Unified AI model access Lets users reach several AI models from one app instead of switching between services.Found in PopAir, Brain MAX by ClickUp, Silkwave
- Native Mac desktop app Runs as a dedicated macOS application rather than a browser-based tool.Found in PopAir, Radiant, Silkwave and 3 more
- Meeting recording and transcription Captures meeting audio and turns spoken conversation into text.Found in PopAir, MinutesLink, Radiant and 2 more
- Meeting summaries Produces concise summaries of discussions after or during a meeting.Found in PopAir, MinutesLink, Radiant
- Action item detection Finds tasks and follow-ups in conversations and organizes them.Found in MinutesLink, Hedy 2.0 MacOS App
- Live in-call suggestions Shows real-time hints or reply suggestions while a conversation is happening.Found in QuietHint®, Hedy 2.0 MacOS App
- Real-time subtitles and translation Displays live captions and translations for audio from other apps.Found in Subtitly
- System audio capture Records or listens to audio from calls and apps directly from the Mac.Found in Silkwave, QuietHint®, Subtitly and 1 more
- On-device processing Keeps audio and transcription processing local to the user's machine for privacy.Found in Radiant, Silkwave, QuietHint® and 1 more
- Bring your own API key Lets users connect their own provider accounts and pay providers directly.Found in Silkwave, QuietHint®
- Local model support Allows running models on the device for offline or private use.Found in Silkwave
- Multimodal file chat Accepts images, video, audio, or PDFs in chat to summarize or answer questions.Found in Silkwave
- Image generation and editing Creates, edits, and upscales images inside the app.Found in PopAir
- Selected-text actions Acts on highlighted text in any app for translation, rewriting, or OCR.Found in PopAir
- Screen context analysis Analyzes the active screen or video content to answer questions.Found in PopAir
- Work app integrations Connects with tools like Gmail, Slack, or Linear for contextual assistance and exports.Found in Brain MAX by ClickUp, Radiant
- Task automation Delegates tasks to AI so work can be completed inside the app.Found in Brain MAX by ClickUp
- Calendar integration Connects to calendars to find and schedule meetings automatically.Found in MinutesLink, timeOS 3.0
- Task prioritization Orders tasks by deadlines and user habits to focus on high-impact work.Found in timeOS 3.0
- Reminders and notifications Sends automated alerts to keep users on track without being intrusive.Found in timeOS 3.0
- Productivity analytics Shows insights into time usage and productivity trends.Found in timeOS 3.0
- Cross-device sync Lets users review meeting insights or data on other devices.Found in Hedy 2.0 MacOS App
- Multi-language support Handles conversations and transcription in many languages.Found in Hedy 2.0 MacOS App, Silkwave
- Privacy monitoring and masking Hides personal data and alerts users about digital footprint risks.Found in Invisibility
How it works, step by step
- Reach several AI models from one Mac app
- Run as a native macOS desktop application
- Record and transcribe meeting audio
- Produce concise meeting summaries
- Detect and organize action items
- Show live in-call suggestions
- Display real-time subtitles and translation
- Capture system audio from calls and apps
- Process audio and transcription on device
- Connect the user's own provider API keys
- Run local models for offline or private use
- Accept images, video, audio and PDFs in chat
- Generate, edit and upscale images
- Act on selected text in any app
- Analyze active screen or video context
- Connect Gmail, Slack, Linear and similar work apps
- Delegate bounded tasks to AI inside the app
- Connect calendars to find and schedule meetings
- Prioritize tasks by deadlines and user habits
- Send reminders and notifications
- Show productivity analytics
- Sync meeting insights across devices
- Handle conversations in many languages
- Mask personal data and alert on digital footprint risks
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before consequential use
- Export a versioned reviewed meeting record with source references and unresolved questions
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Mac AI meeting and chat desktop workspace with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Mac AI meeting and chat desktop workspace with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links5 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare25 KB
- prompt-vps.mdThe same build on your own server (Docker)25 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria11 KB
- demo/index.htmlThe working demo on sample data195 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce tool switching while keeping meeting and chat context in one owned Mac app. For Mac-based sales and client-facing teams, convert authorized meeting audio, chat prompts, calendars and work-app context into reviewed meeting notes, action items and live assistance. The benefit is a testable hypothesis, measured through accepted meeting records per user hour and corrections after review; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect authorized meeting audio, chat prompts, calendars and work-app context, then follow this sequence: 1. Reach several AI models from one Mac app. 2. Record and transcribe meeting audio. 3. Produce concise meeting summaries. 4. Detect and organize action items. 5. Show live in-call suggestions. 6. Display real-time subtitles and translation. 7. Capture system audio from calls and apps. 8. Process audio and transcription on device. 9. Connect the user's own provider API keys. 10. Run local models for offline or private use. 11. Accept images, video, audio and PDFs in chat. 12. Generate, edit and upscale images. 13. Act on selected text in any app. 14. Analyze active screen or video context. 15. Connect Gmail, Slack, Linear and similar work apps. 16. Delegate bounded tasks to AI inside the app. 17. Connect calendars to find and schedule meetings. 18. Prioritize tasks by deadlines and user habits. 19. Send reminders and notifications. 20. Show productivity analytics. 21. Sync meeting insights across devices. 22. Handle conversations in many languages. 23. Mask personal data and alert on digital footprint risks. Resolve uncertain cases with qualified reviewers, approve reviewed meeting notes, action items and live assistance, and measure accepted meeting records per user hour and corrections after review against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. On-device processing and local models are supported where configured; final meeting records and client-facing messages remain human-reviewed. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve participant consent, source attribution, quotation accuracy and usage permissions. Named owners approve substantive changes and client-facing scope. One Mac hardware and OS baseline; final meeting records and client-facing messages remain human-reviewed. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One Mac hardware and OS baseline; final meeting records and client-facing messages remain human-reviewed. Implement one approved input format, a bounded representative case set and the first two task modules: reach several AI models from one Mac app; record and transcribe meeting audio. Support the third module with operator review: produce concise meeting summaries. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Authorized meeting audio, chat prompts, calendars and permitted work-app context. Cloud asset storage, calendar and work-app import/export and client delivery destinations. Start with file exchange and validate destination specifications before promising direct publishing. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Meeting and chat workspace, Live assistance panel, Review and export. Use a sidebar for meetings, chats and tasks, a large central transcript or conversation canvas, and a right-hand panel for live suggestions, action items and sources. Let users compare model answers side by side. Display recording, processing, review and approved states. Provide a client-safe export link with comments anchored to the relevant meeting or message. Make the task-specific outcome reviewed meeting notes, action items and live assistance visible beside its evidence, review state and value baseline.
