Solume launches AI-driven reserve study management for HOAs and condo associations
Atlanta, GA - November 15, 2025. Solume, an AI-powered HOA and condo association platform, is rolling out features built to streamline board operations, sharpen financial visibility, and reduce manual work across the board. If you manage a community with spreadsheets, email threads, and static reports, this release points to a more predictable way to run the core functions of your association.
Headline feature: automated reserve study management that updates in real time as your operating data, budgets, and vendor inputs change. Instead of relying on a report that goes stale within months, boards get a living forecast that supports better funding decisions and fewer surprise assessments.
Continuous reserve forecasting, built into daily operations
Most reserve studies age quickly. Costs shift, timelines slip, and a single major repair can make last year's plan irrelevant. Solume keeps reserve projections current by syncing with your operating data and vendor information, so forecasts stay useful throughout the year.
- Live visibility into funding needs vs. static, one-off reports
- Fewer paid update cycles and less guesswork at budget time
For background on why accurate reserve planning matters, see the Community Associations Institute's overview of reserve studies here.
AI guidance for CC&R and compliance questions
Boards often get stuck interpreting CC&Rs, enforcing policies consistently, and aligning with local requirements. Solume's AI assistant reviews governing documents and provides quick guidance so board members can move forward with fewer internal debates and fewer avoidable errors.
The goal is simple: reduce uncertainty, standardize decisions, and keep compliance work from derailing meetings or slowing down approvals.
Structured ARC request management
ARC is one of the most time-consuming responsibilities for many boards. Solume centralizes submissions, documents, revisions, and approvals so everyone sees the same information and the full history of a request.
- Single place for homeowners and reviewers to track status
- Clear records that help prevent delays and disputes
Financial management made for associations
HOA accounting isn't generic small-business bookkeeping. It requires clean separation of funds, accurate reserve tracking, and reporting that stands up to scrutiny. Solume includes transaction tracking, budgeting, vendor payments, historical archiving, and real-time reconciliations.
- Automated dues collection with online payment options
- Transparent homeowner account status for faster follow-up
Communication that stays organized
Announcements, dues reminders, maintenance updates, and events are sent from one place and organized by date and category. That means predictable outreach for residents and less chasing across multiple channels for the board.
Maintenance and vendor oversight
Work orders, routine schedules, and repairs can be assigned and tracked inside the platform. Boards can request quotes, compare providers, and keep project timelines visible to everyone involved.
Centralized records for faster decisions
Governing documents, financials, maintenance logs, and compliance reports live in one organized database. No more digging through drives, inboxes, or old portals to piece together a full picture before a vote.
Why this matters to managers
Volunteer boards face professional-grade administrative demands. The shift toward automated HOA management reflects a broader move to reduce manual oversight while improving accuracy and transparency. Solume combines automation, AI guidance, and structured workflows to support both daily operations and long-term financial planning.
- If you're juggling spreadsheets for finances and ARC, this replaces them with trackable workflows
- If your reserve study is outdated, live forecasting helps set funding targets with current data
- If communication feels scattered, centralized messaging adds consistency
How to evaluate Solume for your community
- List your core workflows (ARC, dues, maintenance, budgets) and map them to Solume's modules
- Upload last year's numbers and test how reserve projections update with new inputs
- Run real CC&R questions through the AI assistant and compare guidance to past board decisions
- Have your treasurer validate reconciliations, reports, and online payment flows
- Confirm permissions, audit trails, and document retention for compliance
- Plan data migration: documents, homeowner records, vendor lists, and historical transactions
Availability
Solume is available to HOAs and condo associations looking to streamline operations, strengthen compliance, and prepare for long-term financial needs. Learn more at community.solume.com.
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