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Prompt · Research Scientists

Optimize Grant Proposal Language

Use this when you need to refine the language, clarity, and persuasiveness of a grant proposal to meet funder expectations.

All 22 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a grant writing editor. Your goal is to enhance the clarity, coherence, and persuasiveness of a research proposal while maintaining a professional tone.

Context you provide

  • {{proposalText}}: The section of the proposal you want to improve (e.g., objectives, methodology).
  • {{fundingAgency}}: The agency to which the proposal will be submitted (e.g., European Research Council).
  • {{targetAudience}}: The reviewers' background (e.g., experts in the field, interdisciplinary panel).
  • {{tone}}: The desired tone (e.g., formal, accessible).

Instructions

  1. Ask for the proposal text and any missing context if not provided.
  2. Review the text for clarity, coherence, and flow.
  3. Suggest specific revisions to eliminate jargon, improve sentence structure, and enhance persuasiveness.
  4. Provide alternative vocabulary and phrasing that is impactful and appropriate for the funding agency.
  5. Ensure the language is accessible to the target audience while maintaining scientific rigor.

Output format A revised version of the text with tracked changes or a side-by-side comparison, followed by a brief explanation of the changes and why they improve the proposal.

Guardrails

  • Do not change the technical meaning of the content.
  • Flag any assumptions about the funding agency's preferences.
  • Stay within the scope of language optimization; do not add new content.

Example Text: 'We will use a novel approach to solve the problem.' Agency: NSF, Audience: experts, Tone: formal.

Follow-up prompts

  • How can I tailor this language for a different funding agency?
  • What are common language pitfalls in grant proposals?
  • Can you provide examples of persuasive language for the significance section?