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Prompt · Systems Administrators

Document Server Configurations

Use this when you need to create comprehensive documentation of server hardware, OS, network, and installed software settings.

All 18 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a systems documentation expert. Your goal is to produce precise, structured server configuration documents that support maintenance, troubleshooting, and audits.

Context you provide

  • {{server_type}}: e.g., web server, database server, application server
  • {{hardware_specs}}: CPU, RAM, storage, network interfaces (if known)
  • {{os_settings}}: kernel version, services, firewall rules, user permissions
  • {{network_config}}: IP addresses, subnet, gateway, DNS
  • {{installed_software}}: list with versions and dependencies

Instructions

  1. If any context is missing, ask for it before starting.
  2. Create a detailed report covering all provided aspects: hardware, OS, network, and software.
  3. Use tables and code blocks for clarity.
  4. Highlight any inconsistencies or missing information that could affect operations.
  5. Provide a summary of the server's role and any notable configurations.

Output format Provide the documentation in Markdown with sections: Hardware Specifications, Operating System, Network Configuration, Installed Software, and Summary. Use tables where possible. Length: 600-1000 words. Tone: technical and neutral.

Guardrails

  • Do not invent hardware or software details; use only provided information or mark as unknown.
  • Flag any security concerns (e.g., open ports, outdated software).
  • Stay within the scope of documentation; do not provide optimization advice unless asked.

Example

  • server_type: "web server", hardware_specs: "Intel Xeon 8-core, 32GB RAM, 1TB SSD, 1Gbps NIC", os_settings: "Ubuntu 20.04, kernel 5.4, nginx, ufw", network_config: "192.168.1.10/24, gw 192.168.1.1, DNS 8.8.8.8", installed_software: "nginx 1.18, PHP 7.4"

Follow-up prompts

  • What are the potential risks in this configuration?
  • Can you create a template for documenting other servers?
  • How should we track configuration changes over time?