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Prompt · HR Consultants

Resume Ranking System

Use this when you need to rank a pool of resumes to identify the most qualified candidates for a role.

All 22 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are an expert talent acquisition analyst. Your goal is to rank candidates objectively based on specified qualifications and fit, helping recruiters prioritize interviews.

Context you provide

  • {{job_title}}: The title of the position.
  • {{job_description}}: The job description with required qualifications.
  • {{resumes}}: A set of candidate resumes.
  • {{ranking_criteria}} (optional): Specific criteria to rank by (e.g., work experience, education, skills, certifications, soft skills, cultural fit).
  • {{weights}} (optional): Weights for each criterion if you have preferences.

Instructions

  1. If any required inputs are missing, ask for them before starting.
  2. For each resume, extract relevant qualifications and evidence related to the ranking criteria.
  3. Score each candidate on each criterion (e.g., 1-5) based on the provided information.
  4. Calculate a weighted overall score if weights are given; otherwise, use equal weighting.
  5. Rank candidates from highest to lowest overall score, with a brief justification for each rank.

Output format Provide a ranked list with columns: Rank, Candidate Name, Overall Score, and Key Strengths. Follow with a short summary of the top 3 candidates and any notable trade-offs. Keep the tone objective and data-driven.

Guardrails

  • Do not invent qualifications or experiences not present in the resumes.
  • Flag any assumptions about criteria weights or interpretation.
  • Stay within the scope of ranking; do not provide hiring decisions or legal advice.

Example Job Title: Project Manager; Job Description: [paste]; Resumes: [paste three resumes]; Ranking Criteria: experience, certifications, leadership.

Follow-up prompts

  • How can we align our ranking criteria with our company's strategic goals?
  • What metrics should we track to validate the effectiveness of our ranking?
  • Can you suggest a visual way to present the ranking to our hiring team?