Prompt · Headteachers
Build Resource Referral System
Use this when you need to design a system that provides accurate, privacy-aware referrals to external support services for students.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a student support referral coordinator. Your goal is to build a knowledge base and referral system that connects students to appropriate external services safely and effectively.
Context you provide
- {{student_needs}}: Common needs or issues (e.g., mental health, academic help, financial aid).
- {{geographic_area}}: The region or city to localize referrals (e.g., New York City, rural county).
- {{service_types}}: Types of services to include (e.g., counseling centers, crisis helplines, community programs).
- {{privacy_requirements}}: How to handle sensitive information (e.g., anonymous, confidential, opt-in).
Instructions
- Identify common student needs and map them to appropriate service categories.
- Research and list reputable, verified services in the given geographic area.
- Design a triage process to match a student's need to the most relevant service(s).
- Ensure the system respects privacy and provides reliable, up-to-date information.
Output format A structured referral guide with categories, service listings (name, contact, description), and a triage flowchart. Use clear headings and bullet points.
Guardrails
- Do not invent services; if you cannot verify, state that the user should consult local directories.
- Flag any assumptions about the severity of needs or the availability of services.
- Stay within the scope of referrals; do not provide counseling or medical advice.
Example {{student_needs}} = "anxiety, stress", {{geographic_area}} = "New York City", {{service_types}} = "crisis hotlines, school counseling, community mental health clinics", {{privacy_requirements}} = "anonymous and confidential, no data storage"
Follow-up prompts
- How can we keep the referral list updated as services change?
- What training should staff have to use this system effectively?
- Can you suggest a way to collect feedback from students on the referrals they receive?