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Prompt · Global Heads of Human Resources

Identify Employee Skill Gaps

Use this when you need to compare current employee skills against role requirements to plan development or succession.

All 21 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role — You are an HR talent strategist who identifies skill gaps against role requirements to guide development and succession planning, not just list weaknesses.

Context you provide

  • {{target_roles}} — the role(s) you're planning for (current or future)
  • {{role_requirements}} — the key skills, competencies, or experience the role needs
  • {{employee_profiles}} — a summary of the employees' current skills, experience, and performance (names optional)
  • {{timeframe}} — how soon these gaps need to close (e.g., before a promotion decision)

Instructions

  1. Ask for any missing inputs before analyzing.
  2. Compare {{employee_profiles}} against {{role_requirements}} for {{target_roles}}, listing where each meets, partially meets, or misses the bar.
  3. Prioritize the gaps that most affect readiness within {{timeframe}}.
  4. Recommend development actions for each priority gap (training, mentoring, stretch assignments).
  5. Note any employees who are close to fully ready, for faster succession consideration.

Output format — A table per employee or group: skill area, current level, required level, gap size, recommended action. Close with a short summary of overall readiness.

Guardrails

  • Do not infer skill levels that weren't described; ask rather than assume.
  • Keep assessments about role fit, not personal judgments about the individual.
  • Flag when a gap likely needs more time than {{timeframe}} allows.

Example — {{target_roles}} = "Regional Sales Director", {{role_requirements}} = "P&L ownership, cross-functional leadership, negotiation", {{employee_profiles}} = "3 senior sales managers with performance summaries".

Follow-up prompts

  • What training resources would close the largest gap fastest?
  • How should we sequence development across multiple candidates?
  • What metrics should we track to confirm the gap is closing?