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AI agent for financial advisors

Advisory Fee Billing Check Agent

Send a billing file whose every fee matches the agreement and can be explained

Quality controlAnalysisFinanceOperations
See how it worksGet access
Advisory Fee Billing Check Agent: what goes in, what the agent does and what you get

What it does

A client sees a fee that does not match the agreement and the firm refunds $1,200 after a week of digging. This agent recomputes the fee for every account from custodian balances and the fee schedule. It compares the result with the billing file and flags differences. It explains each difference by looking at causes: cash flows during the period, household groupings and the breakpoints in the schedule. For differences that stay unexplained, it asks operations to confirm the account setup and reruns. After fixes, it recomputes again. It produces a billing exception list with the amounts and reasons. The advisor approves the billing file before it goes to the custodian. Edge case: a mid-quarter deposit is prorated according to the agreement.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Billing period ends 2 USES A TOOL Load balances, flows and the billing file 3 DOES Recompute each fee from the schedule and agreement 4 DOES Compare with the billing file 5 CHECKS THE RESULT Do all fees match within $5 or 1 percent? If not: List differences and test causes: flows,grouping and breakpoints. Back to step 3. 6 DOES Ask operations to confirm setup for unexplaineddifferences 7 USES A TOOL Apply fixes and recompute 8 CHECKS THE RESULT Are all differences now explained or corrected? If not: Keep the item on the exception list for theadvisor. Back to step 6. 9 YOU APPROVE Advisor approves the billing file 10 RESULT Billing exception report and approved file
Read the steps as a list
  1. Billing period ends
  2. Load balances, flows and the billing file
  3. Recompute each fee from the schedule and agreement
  4. Compare with the billing file
  5. Do all fees match within $5 or 1 percent?If not: List differences and test causes: flows, grouping and breakpoints. Back to step 3.
  6. Ask operations to confirm setup for unexplained differences
  7. Apply fixes and recompute
  8. Are all differences now explained or corrected?If not: Keep the item on the exception list for the advisor. Back to step 6.
  9. Advisor approves the billing fileThe agent waits here for your OK.
  10. Billing exception report and approved file

How it decides

It flags any account where its fee differs from the billing file by more than $5 or 1 percent and checks causes in a set order.

  • Flag differences above $5 or 1 percent
  • Prorate flows according to the agreement
  • Group households as set in the account records
  • Use the breakpoint schedule in the agreement

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Difference tolerance (default $5 or 1 percent)
  • Billing frequency (default quarterly)
  • Proration method (default per agreement)
  • Exception report format (default account list with reasons)

What keeps you in control

It always asks you first

  • Advisor approves the final billing file

Hard limits

  • Never send billing without approval
  • Never change account setups on its own
  • Keep client fee data restricted

It stops when

  • Done: Billing file approved and sent
  • Stop: Agreement is missing for an account, so hold that account for the advisor

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent recomputes 412 accounts and flags 17 that differ. 11 are explained by prorated deposits, 3 by a household grouping and 3 remain. Operations finds 2 accounts with the wrong schedule, which are fixed. The recompute leaves 1 difference of $38 for the advisor. The advisor approves the file.

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