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AI agent for financial controllers

Audit Request List Tracker Agent

Answer every audit request on time with complete, checked files

Audit Request List Tracker Agent: what goes in, what the agent does and what you get

What it does

The auditors send four lists over six weeks and the team answers in email, losing track of what has gone and what is waiting. This agent loads the auditor's request list and assigns each item an owner and a due date. It collects the files from owners and checks them for completeness, for example whether a bank confirmation covers the right year and whether a schedule ties to the ledger. It checks file quality, such as readable scans and correct names, and sends poor ones back. It chases late items on a schedule and updates a status view. When the auditor adds items, it merges them. The director approves release to the auditor. Edge case: duplicate requests across lists are combined into one answer.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Auditor request list arrives 2 USES A TOOL Load requests and merge duplicates 3 DOES Assign owners and due dates 4 USES A TOOL Collect files from owners 5 CHECKS THE RESULT Does each file match the request, period and ledger? If not: Return the file to the owner with what to fix.Back to step 4. 6 CHECKS THE RESULT Is every item delivered by its due date? If not: Chase the owner every 2 days and flag the itemto the director. Back to step 4. 7 DOES Update the status view and list what is ready 8 YOU APPROVE Director approves release to the auditor 9 USES A TOOL Send the package through the finance portal 10 RESULT Delivery log by request
Read the steps as a list
  1. Auditor request list arrives
  2. Load requests and merge duplicates
  3. Assign owners and due dates
  4. Collect files from owners
  5. Does each file match the request, period and ledger?If not: Return the file to the owner with what to fix. Back to step 4.
  6. Is every item delivered by its due date?If not: Chase the owner every 2 days and flag the item to the director. Back to step 4.
  7. Update the status view and list what is ready
  8. Director approves release to the auditorThe agent waits here for your OK.
  9. Send the package through the finance portal
  10. Delivery log by request

How it decides

It marks an item ready when the file matches the request, covers the period and ties to the ledger. Items past due are chased every 2 days.

  • Merge identical requests across lists
  • Mark a file ready only when it covers the right period
  • Chase late items every 2 days
  • Flag items more than 5 days late to the director

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Chase interval (default every 2 days)
  • Escalation threshold (default 5 days late)
  • Owner assignment rules (default by account area)
  • Status report frequency (default daily)

What keeps you in control

It always asks you first

  • Director approves each release to the auditor

Hard limits

  • Never release files to the auditor without approval
  • Never alter source files
  • Keep a log of what was sent and when

It stops when

  • Done: Every request delivered and logged
  • Stop: Auditor withdraws the request or the director closes it

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe auditor sends 214 requests. The agent merges 17 duplicates and assigns 197. On day 5, 138 files are in; 11 fail the check, for example a bank confirmation for last year. It returns them. 9 items are late and chased. By day 12, 196 are ready. The director approves release of 190 and holds 6.

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