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AI agent for surgeons

Blood Availability Planning Agent

Make sure the right blood products are ready before each case.

PlanningRisk managementHealthcare
See how it worksGet access
Blood Availability Planning Agent: what goes in, what the agent does and what you get

What it does

A case can be delayed when blood is not ready, and teams find out at the last minute. When a case is booked, this agent reads the planned procedure and the patient's risk, such as anemia, anticoagulants and past transfusion needs. It estimates the expected blood need using the team's own guide, requests the crossmatch and checks stock with the blood bank. It rechecks near the date. If the blood bank cannot supply the planned units, it flags the case and proposes options such as changing the date, ordering from another site or adjusting the plan. The surgeon approves each step. Edge case: the patient has antibodies and needs special matching, so the agent flags longer lead time.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueNoNo 1 STARTS WHEN A case is booked 2 USES A TOOL Read the procedure, labs and risk factors 3 DOES Estimate blood need from the team's guide 4 YOU APPROVE Surgeon approves the plan 5 USES A TOOL Request crossmatch from the blood bank 6 USES A TOOL Check stock and the crossmatch result 7 CHECKS THE RESULT Can the blood bank supply the planned units? If not: flag the case and propose options such asanother date or site. Back to step 3. 8 USES A TOOL Recheck 48 hours before surgery 9 CHECKS THE RESULT Are units still allocated and valid? If not: request again and alert the surgeon. Back tostep 4. 10 RESULT Blood ready confirmation
Read the steps as a list
  1. A case is booked
  2. Read the procedure, labs and risk factors
  3. Estimate blood need from the team's guide
  4. Surgeon approves the planThe agent waits here for your OK.
  5. Request crossmatch from the blood bank
  6. Check stock and the crossmatch result
  7. Can the blood bank supply the planned units?If not: flag the case and propose options such as another date or site. Back to step 3.
  8. Recheck 48 hours before surgery
  9. Are units still allocated and valid?If not: request again and alert the surgeon. Back to step 4.
  10. Blood ready confirmation

How it decides

It requests more units for higher risk and flags the case when stock is below the planned units.

  • Request crossmatch for high-risk procedures
  • Flag lack of stock at 72 hours
  • Flag antibodies for a longer lead time
  • Recheck 48 hours before the case

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Need guide per procedure
  • Flag time (default 72 hours)
  • Recheck time (default 48 hours)
  • Who is told

What keeps you in control

It always asks you first

  • Surgeon approves the blood plan and any change to the date

Hard limits

  • Never order blood outside the blood bank
  • Never change the date alone

It stops when

  • Done: blood confirmed for the case
  • Stop: blood bank cannot supply, surgeon decides

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA scheduled hip revision was estimated at 2 units. The blood bank had one compatible unit. The check failed and the agent flagged the case with options: request from a second site or move the date. The surgeon chose the second site. At 48 hours the agent rechecked and both units were allocated.

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