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AI agent for financial advisors

Client Quarterly Review Letter Agent

Accurate, compliant quarterly letters for every client

WritingCreatingFinanceManagement
See how it worksGet access
Client Quarterly Review Letter Agent: what goes in, what the agent does and what you get

What it does

Writing a personal quarterly letter for every client takes days, and a wrong figure or careless phrase creates compliance trouble. Each quarter this agent drafts a letter for each account. It combines the house market commentary with the client's own return, allocation, changes made and upcoming items. Large changes in the account get a short explanation. It checks every client figure against the official statement data and checks each letter against compliance wording rules, such as no performance promises. If a check fails, it fixes the figure or rewrites the phrase and checks again. It groups letters into batches for review. The manager approves each batch, and compliance reviews samples as needed. Edge case: an account opened mid-quarter, so the agent shows the since-inception return and states the start date.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedApprovedNo 1 STARTS WHEN Quarter statements final 2 USES A TOOL Pull client returns, holdings and changes 3 DOES Draft letter for each client 4 CHECKS THE RESULT Do figures match statements and wording pass rules? If not: correct figures or wording and recheck. Back tostep 3. 5 YOU APPROVE Manager approves the batch 6 YOU APPROVE Compliance reviews samples 7 RESULT Letters ready to send
Read the steps as a list
  1. Quarter statements final
  2. Pull client returns, holdings and changes
  3. Draft letter for each client
  4. Do figures match statements and wording pass rules?If not: correct figures or wording and recheck. Back to step 3.
  5. Manager approves the batchThe agent waits here for your OK.
  6. Compliance reviews samplesThe agent waits here for your OK.
  7. Letters ready to send

How it decides

It accepts a letter only when all figures match statement data and wording passes compliance rules.

  • Partial period: show since-inception return with date
  • Forward-looking wording: rewrite as views, not promises
  • Large change made in account: explain in letter

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Letter template
  • Compliance word list
  • Personal detail level
  • Sample size for compliance

What keeps you in control

It always asks you first

  • Sending letters

Hard limits

  • Never sends letters
  • Never states guaranteed results

It stops when

  • Done: letters approved
  • Stop: statements not final

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor Q1 the agent drafted 180 letters. The figure check failed on 6, where a late fee adjustment changed the quarterly return. It pulled the corrected statement data and updated them. The wording check flagged two phrases that sounded like promises, which it rewrote as views. All 180 then passed, the manager approved both batches, and compliance sampled 10.

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