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AI agent for neuroscientists

Conference Deadline and Funding Agent

No conference or funding deadline is missed, and every trip has a funded plan before costs rise.

PlanningScience and research
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Conference Deadline and Funding Agent: what goes in, what the agent does and what you get

What it does

Conference calls come in waves, travel funds need pre-approval and registration prices jump after an early date. This agent keeps one plan. It tracks calls for abstracts in your field and matches each to recent results you could present. It checks your department and grant funding rules, such as caps and pre-approval steps, and drafts a plan with dates for abstract, registration, booking and funding request. As deadlines come closer it rechecks which tasks are done and flags the rest. If funding does not cover the cost, it suggests options like a different conference or a travel grant. You approve any submission or spending. Edge case: a deadline in a different time zone is converted to your local time.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Weekly run 2 USES A TOOL Collect new conference calls and deadlines in yourfield 3 DOES Match each call to recent results that could bepresented 4 USES A TOOL Read funding rules and current balances 5 DOES Build a plan with dates for abstract, registration,booking and funding request 6 CHECKS THE RESULT Does the funding cover the estimated cost? If not: suggest another conference, a travel grant or asplit between sources, then rebuild the plan. Back tostep 4. 7 YOU APPROVE Researcher approves the plan 8 USES A TOOL Recheck task status as deadlines near 9 CHECKS THE RESULT Is each task due soon completed? If not: flag it with the date, estimated effort and adraft of the next action. Back to step 8. 10 YOU APPROVE Researcher approves each submission or spend 11 RESULT Updated conference plan
Read the steps as a list
  1. Weekly run
  2. Collect new conference calls and deadlines in your field
  3. Match each call to recent results that could be presented
  4. Read funding rules and current balances
  5. Build a plan with dates for abstract, registration, booking and funding request
  6. Does the funding cover the estimated cost?If not: suggest another conference, a travel grant or a split between sources, then rebuild the plan. Back to step 4.
  7. Researcher approves the planThe agent waits here for your OK.
  8. Recheck task status as deadlines near
  9. Is each task due soon completed?If not: flag it with the date, estimated effort and a draft of the next action. Back to step 8.
  10. Researcher approves each submission or spendThe agent waits here for your OK.
  11. Updated conference plan

How it decides

It selects conferences that fit your results and budget, orders tasks by deadline and flags any task not done inside the warning window.

  • Deadline within 14 days and abstract not started: urgent flag
  • Early registration saves over 15 percent: schedule it before the cutoff
  • Funding cap exceeded: propose cost cuts or another source
  • Two conferences in the same week: ask which one is the priority

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Fields and conference types to watch
  • Warning window in days (default 14)
  • Funding cap per trip
  • Preferred travel dates
  • Time zone

What keeps you in control

It always asks you first

  • Any abstract submission
  • Registration and travel spending
  • Funding requests

Hard limits

  • Never submit abstracts, register or book travel
  • Never spend grant money

It stops when

  • Done: all planned conferences registered and funded
  • Stop: researcher drops the conference

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent found an October conference with an abstract deadline of 15 June, 23:59 Pacific time. It matched the call to a new result and drafted a plan. Travel would cost 2,300 dollars against a 1,500 cap. The funding check failed. The agent found a 1,000 dollar student travel grant due 1 July and rebuilt the plan. The researcher approved the plan and later the abstract.

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