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AI agent for creative directors

Creative Team Review Calendar Agent

A critique schedule where each slot has ready work and the most urgent pieces come first

PlanningSchedulingCreativesManagement
See how it worksGet access
Creative Team Review Calendar Agent: what goes in, what the agent does and what you get

What it does

Critique slots are wasted on work that is not ready, while urgent work waits. This agent looks at project deadlines and the status of every piece. It assigns critique slots by urgency and collects files plus a one-line question from each owner beforehand. Before the slot, it checks that the work is reviewable: files open, versions are current and the question is answerable. Pieces that are not ready are moved to the next slot and the agent rebooks the room and people. It sends reminders only to owners whose work is still missing. The director approves the final agenda before invitations go out. Edge case: a piece with a client deadline in 48 hours jumps the queue even if it was submitted late.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Weekly critique planning opens 2 USES A TOOL Read deadlines and status for every piece 3 DOES Rank pieces by urgency 4 USES A TOOL Ask each owner for files and a one-line question 5 CHECKS THE RESULT Is each piece reviewable, with current files and aclear question? If not: move it to the next slot and rebook, or ask theowner to fix the gap. Back to step 3. 6 DOES Assign slots and rebook rooms and people 7 YOU APPROVE Director approves the agenda 8 USES A TOOL Send invitations and reminders 9 RESULT Final agenda with files linked
Read the steps as a list
  1. Weekly critique planning opens
  2. Read deadlines and status for every piece
  3. Rank pieces by urgency
  4. Ask each owner for files and a one-line question
  5. Is each piece reviewable, with current files and a clear question?If not: move it to the next slot and rebook, or ask the owner to fix the gap. Back to step 3.
  6. Assign slots and rebook rooms and people
  7. Director approves the agendaThe agent waits here for your OK.
  8. Send invitations and reminders
  9. Final agenda with files linked

How it decides

Pieces are ranked by days to deadline and ready status. Urgent but unready pieces get a short check-in instead of a full slot.

  • Rank by days to deadline, then by client importance
  • Move any piece without current files to the next slot
  • Give a client deadline within 48 hours priority
  • Limit each slot to 20 minutes

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Slot length (default 20 minutes)
  • Urgency rules
  • Required items per piece
  • Days ahead to plan

What keeps you in control

It always asks you first

  • Final agenda
  • Sending invitations to the team

Hard limits

  • Never cancels meetings outside the critique series
  • Never reviews the work itself

It stops when

  • Done: agenda approved and invites sent
  • Stop: no director or room available this week

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensEight pieces were submitted for Thursday. The packaging comp was due to the client Friday, so it took the first slot. The check found that the website mockup linked to an old file version and had no question. The agent asked the designer, who did not answer in 24 hours, so it moved the mockup to Monday. The director approved the six-slot agenda.

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