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AI agent for brand managers

Brand Asset Library Cleanup Agent

Only current, licensed, on-brand assets are available and visible.

Data cleanupManagementMarketing
See how it worksGet access
Brand Asset Library Cleanup Agent: what goes in, what the agent does and what you get

What it does

Old logos, expired stock photos and off-brand files stay in circulation long after the standard changes. Partners and staff use whatever they find first. This agent scans the asset library and the public pages for logo versions, license expiry dates and files that break the brand standard. It matches each to the current standard and lists replacements. After cleanup it scans again, since removing a file can break a page that still links to it. It decides by the standard: current logo versions, valid licenses and approved colors. The manager approves removals. It never deletes anything. Edge case: a photo license expired last month but the image is still on the home page, so the agent marks it urgent and proposes a licensed alternative.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Cleanup cycle starts 2 USES A TOOL List library assets and the pages that use them 3 DOES Match each logo and image to the current brandstandard 4 USES A TOOL Check license expiry dates 5 DOES Flag old, expired and off-brand files and rank bypublic use 6 DOES Propose replacements 7 YOU APPROVE Manager approves removals and replacements 8 USES A TOOL Rescan the library and the public pages 9 CHECKS THE RESULT Are there broken links or old files still in use? If not: fix the links and flag the remaining filesagain. Back to step 4. 10 RESULT Cleanup report
Read the steps as a list
  1. Cleanup cycle starts
  2. List library assets and the pages that use them
  3. Match each logo and image to the current brand standard
  4. Check license expiry dates
  5. Flag old, expired and off-brand files and rank by public use
  6. Propose replacements
  7. Manager approves removals and replacementsThe agent waits here for your OK.
  8. Rescan the library and the public pages
  9. Are there broken links or old files still in use?If not: fix the links and flag the remaining files again. Back to step 4.
  10. Cleanup report

How it decides

It flags a file when its version is not current, its license has expired, or it fails a standard check. It ranks files used on public pages first.

  • Rank files on public pages first
  • Flag any license expiring within 30 days
  • Flag logo versions older than the current one
  • Archive instead of delete when unsure

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • License warning days (default 30)
  • Brand standard version
  • Pages in scope
  • Archive rules
  • Scan schedule

What keeps you in control

It always asks you first

  • Manager approves every removal or replacement

Hard limits

  • Never delete files itself
  • Never use an image without a valid license

It stops when

  • Done: no old or expired assets in use
  • Stop: a replacement does not exist

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent scans 3,200 files and 14 public pages. It finds 41 old logo files, 9 expired licenses and 6 off-brand images. It ranks the expired home page photo first. The manager approves removals. On the rescan, 3 pages show broken images because they linked to removed files. The agent flags them and the team repoints them to new assets.

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