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AI agent for ctos

Engineering Capacity and Hiring Plan Agent

A capacity and hiring plan by quarter and skill that matches the roadmap.

PlanningDecisionsPeople and hiringExecutives and strategyManagementIT and development
See how it worksGet access
Engineering Capacity and Hiring Plan Agent: what goes in, what the agent does and what you get

What it does

The hiring plan says add four engineers, but nobody has checked that against the roadmap load, attrition or the skills missing. This agent reads the roadmap, team velocity, attrition and open roles, models capacity per quarter and finds shortfalls by skill, such as mobile or data. It drafts a hiring or contractor plan and reruns scenarios when the roadmap changes. It checks its numbers against the last two quarters of actuals. Edge case: a planned hire has a three-month ramp, so the agent counts the capacity only after the ramp. The CTO approves the plan before it goes to finance.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Quarterly planning begins 2 USES A TOOL Read the roadmap, velocity, attrition and open roles 3 DOES Model capacity per quarter and skill 4 USES A TOOL Check the model against the last two quarters ofactuals 5 CHECKS THE RESULT Does the model predict past results within 10%? If not: adjust assumptions and rerun. Back to step 3. 6 DOES Find shortfalls by skill and quarter 7 DOES Draft hiring and contractor options with cost 8 CHECKS THE RESULT Does the plan stay within budget? If not: trim or reorder options and recompute. Back tostep 6. 9 YOU APPROVE CTO approves the plan before it goes to finance 10 RESULT Capacity plan and hiring options
Read the steps as a list
  1. Quarterly planning begins
  2. Read the roadmap, velocity, attrition and open roles
  3. Model capacity per quarter and skill
  4. Check the model against the last two quarters of actuals
  5. Does the model predict past results within 10%?If not: adjust assumptions and rerun. Back to step 3.
  6. Find shortfalls by skill and quarter
  7. Draft hiring and contractor options with cost
  8. Does the plan stay within budget?If not: trim or reorder options and recompute. Back to step 6.
  9. CTO approves the plan before it goes to financeThe agent waits here for your OK.
  10. Capacity plan and hiring options

How it decides

It matches roadmap demand with available capacity by skill and recommends hires or contractors for gaps larger than the set margin.

  • Count new hires only after the ramp period.
  • Plan for expected attrition of the last 12 months.
  • Flag any skill with a shortfall over 15%.
  • Show at least two scenarios.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Ramp-up months
  • Attrition basis
  • Shortfall threshold
  • Scenarios shown
  • Budget limit

What keeps you in control

It always asks you first

  • The plan before it goes to finance
  • Any hiring commitment

Hard limits

  • Do not make offers or contact recruiters.
  • Do not expose salary data outside the plan.

It stops when

  • Done: the plan matches the roadmap and the CTO approved
  • Stop: roadmap estimates are missing, so the agent asks product leads

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe roadmap needs 46 engineer-months in Q3 and capacity is 38. The model first predicts last quarter at 22% off actuals, so the check fails. The agent changes ramp assumptions and gets 8%. The shortfall is mostly data work. It drafts two hires or one contractor. Over budget, it trims one hire. The CTO approves.

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