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AI agent for freelancers

Illustration Commission Tracking Agent

Commissions delivered on time and paid in full for the work done

AdministrationRisk managementCreatives
See how it worksGet access
Illustration Commission Tracking Agent: what goes in, what the agent does and what you get

What it does

Commission work slips when terms live in emails: extra revision rounds get done for free and usage creeps past what was paid for. When a commission is agreed, this agent records the brief, fee, deposit, usage rights, revision rounds and milestones such as sketch, color and final. It checks that the deposit has arrived before any work starts. If not, it drafts a friendly reminder and waits. At each milestone it drafts the delivery message, logs the client's feedback and counts revision rounds against the agreement. Requests beyond the agreed rounds or for wider usage get flagged with a quote draft instead of a quiet yes. Before closing, it checks that the final invoice matches the agreement plus any approved extras. The illustrator approves every message and invoice. Edge case: a client who wants editorial art on merchandise gets an extended license quote.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedApprovedNo 1 STARTS WHEN Commission agreed 2 USES A TOOL Record terms and milestones 3 CHECKS THE RESULT Is the deposit paid? If not: draft a deposit reminder and wait. Back to step2. 4 USES A TOOL Draft milestone deliveries and track feedback 5 DOES Count revisions and check usage requests 6 YOU APPROVE Illustrator approves messages and extra quotes 7 USES A TOOL Draft final invoice 8 YOU APPROVE Illustrator approves the invoice 9 RESULT Commission closed
Read the steps as a list
  1. Commission agreed
  2. Record terms and milestones
  3. Is the deposit paid?If not: draft a deposit reminder and wait. Back to step 2.
  4. Draft milestone deliveries and track feedback
  5. Count revisions and check usage requests
  6. Illustrator approves messages and extra quotesThe agent waits here for your OK.
  7. Draft final invoice
  8. Illustrator approves the invoiceThe agent waits here for your OK.
  9. Commission closed

How it decides

It counts rounds and usage against the agreement and quotes for anything beyond it.

  • No work before deposit
  • Extra rounds and usage are quoted
  • Final files after full payment

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Default rounds
  • Deposit percentage
  • Extra rates
  • Reminder timing

What keeps you in control

It always asks you first

  • Messages
  • Quotes
  • Invoices

Hard limits

  • Never sends without approval
  • Never releases final files before payment

It stops when

  • Done: paid and delivered
  • Stop: client cancels, apply kill fee terms

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA book cover commission on June 10 included a $900 fee, a $300 deposit and two sketch rounds. The deposit check failed on day one, so the agent drafted a reminder; payment arrived June 12. After round two, the client asked for a third round and tote bag use. The agent drafted a $150 extra round quote and a $400 merchandise license. The illustrator approved both quotes, and the final $1,450 invoice matched.

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