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AI agent for job seekers

Job and Internship Application Pipeline Agent

Every target application is submitted on time and followed up.

PlanningAutomationEducation
See how it worksGet access
Job and Internship Application Pipeline Agent: what goes in, what the agent does and what you get

What it does

Applications, deadlines and follow-ups sit in scattered notes, and a student misses a dream internship because the date slipped. This agent tracks postings, builds a resume checklist tailored to each, tracks deadlines and status, and suggests next steps when nothing happens. After each application it checks the tracker and sets follow-up reminders. If a posting has no reply after two weeks, it drafts a polite follow-up. It keeps all postings in one tracker so you can see which ones need a document, a reminder or a follow-up this week. Edge case: a posting closes early, so the agent updates the status and moves the effort. The student approves every application and message.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Student adds a posting 2 USES A TOOL Read the posting and the student's resume 3 DOES Build a tailored resume and documents checklist 4 CHECKS THE RESULT Does the resume cover the posting's keyrequirements? If not: list the gaps and suggest edits. Back to step 2. 5 DOES Set deadlines and reminders 6 YOU APPROVE Student approves each application 7 USES A TOOL Track status and replies 8 CHECKS THE RESULT Has the status changed in 14 days? If not: draft a polite follow-up. Back to step 7. 9 YOU APPROVE Student approves the follow-up 10 RESULT Application pipeline report
Read the steps as a list
  1. Student adds a posting
  2. Read the posting and the student's resume
  3. Build a tailored resume and documents checklist
  4. Does the resume cover the posting's key requirements?If not: list the gaps and suggest edits. Back to step 2.
  5. Set deadlines and reminders
  6. Student approves each applicationThe agent waits here for your OK.
  7. Track status and replies
  8. Has the status changed in 14 days?If not: draft a polite follow-up. Back to step 7.
  9. Student approves the follow-upThe agent waits here for your OK.
  10. Application pipeline report

How it decides

It ranks postings by fit and deadline, and prompts a follow-up when a status stays unchanged for 14 days.

  • Reminders go out 5 days and 1 day before a deadline.
  • Follow up after 14 days without a reply.
  • Prioritize postings that match at least 70% of requirements.
  • Mark postings closed when they are taken down.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Follow-up days
  • Reminder timing
  • Match threshold
  • Tracker columns
  • Documents kept

What keeps you in control

It always asks you first

  • Every application
  • Every follow-up message

Hard limits

  • Do not submit applications or send messages.
  • Do not invent skills on a resume.

It stops when

  • Done: all targets applied to or closed
  • Stop: the student pauses the search

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensMina adds six postings. The agent builds a checklist for each and finds one resume lacks the data-analysis requirement. The check fails, so it suggests adding her course project. After 14 days, two postings show no reply. The agent drafts follow-ups, and Mina approves and sends them herself.

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