Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for community managers

Member Feedback Theme Report Agent

Give product and brand teams a monthly view of member feedback themes

ReportingAnalysisMarketingManagement
See how it worksGet access
Member Feedback Theme Report Agent: what goes in, what the agent does and what you get

What it does

Members share feedback in many places, and it rarely reaches product and brand teams in a usable form. Each month this agent reads community threads, survey answers and event feedback and groups comments into themes. It counts unique members who raised each theme, not total comments, so one loud voice does not dominate. It links sample quotes to each theme and removes personal information from them. It then checks that themes are distinct and that each is supported by at least five members. Overlapping themes are merged or split, and thin ones are dropped, before it checks again. It compares counts with last month so rising issues stand out, and drafts a report with top themes, quotes and size. The community manager approves what is shared. Edge case: a quote that names a staff member or customer is anonymized before the report goes out.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Month ends 2 USES A TOOL Read threads, surveys and event feedback 3 DOES Group comments into themes 4 CHECKS THE RESULT Are themes distinct and supported by at least fivemembers? If not: merge overlapping themes and move small ones toother. Back to step 3. 5 USES A TOOL Draft the report 6 YOU APPROVE Community manager approves sharing 7 RESULT Report shared
Read the steps as a list
  1. Month ends
  2. Read threads, surveys and event feedback
  3. Group comments into themes
  4. Are themes distinct and supported by at least five members?If not: merge overlapping themes and move small ones to other. Back to step 3.
  5. Draft the report
  6. Community manager approves sharingThe agent waits here for your OK.
  7. Report shared

How it decides

Themes are counted by unique members, not posts.

  • Count unique members
  • Remove personal information
  • Minimum five members per theme

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Minimum members per theme
  • Sources
  • Recipients

What keeps you in control

It always asks you first

  • Sharing the report

Hard limits

  • Never shares member identities
  • Never promises changes

It stops when

  • Done: report shared
  • Stop: no feedback in period

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor March the agent reads 620 threads, 2 surveys and event feedback. It groups comments into 9 themes. The check fails: 2 themes on search overlap, and one theme has only 3 members behind it. The agent merges the search themes and drops the weak one. The final report has 7 themes, led by slow search with 48 members. The community manager approves sharing it with the product team.

More agents for community managers

Scheduling · Decisions

Content Calendar Slip Recovery Agent

A revised content calendar that keeps fixed dates and has no new conflicts

10 steps2 checks10 jobs
Risk management · Customer support

New Member Welcome and Rules Check Agent

Reduce rule breaks from new members through timely, friendly guidance.

11 steps2 checks3 jobs
Communication · Automation

Community Event and AMA Moderation Agent

Keep the event clean and make sure the best questions are answered or followed up.

11 steps2 checks3 jobs
Customer service · Education

Student Question Triage Agent

Every student question is answered or routed, and repeated confusion becomes a lesson fix.

10 steps2 checks7 jobs