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AI agent for audio engineers

Mix Revision Tracking Agent

Every mix note handled and the right version sent

Quality controlDocument handlingCreatives
See how it worksGet access
Mix Revision Tracking Agent: what goes in, what the agent does and what you get

What it does

Mix notes arrive by email, text and voice memo, and it is easy to miss one or send the wrong file. When a mix is sent out, this agent logs the version with a short change summary and recall notes. It gathers notes from emails, messages and voice notes, ties each to a time in the song, and turns vague notes like vocals louder into specific actions. It tracks which notes the engineer has done. Before the next version goes out, it checks every note is addressed or answered and that the file is truly the latest version. It compares loudness and length with the last version to catch accidental changes or wrong bounces. The engineer approves every send. Edge case: notes that conflict between the artist and the label are sent back for one decision.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Mix version sent 2 USES A TOOL Log version and recall notes 3 USES A TOOL Gather notes from all channels 4 DOES Tie notes to song times and make them specific 5 DOES Track which notes are done 6 CHECKS THE RESULT Are all notes addressed and is this the latest file? If not: list open notes or flag the wrong file. Back tostep 5. 7 YOU APPROVE Engineer approves sending the new version 8 RESULT Revision log updated
Read the steps as a list
  1. Mix version sent
  2. Log version and recall notes
  3. Gather notes from all channels
  4. Tie notes to song times and make them specific
  5. Track which notes are done
  6. Are all notes addressed and is this the latest file?If not: list open notes or flag the wrong file. Back to step 5.
  7. Engineer approves sending the new versionThe agent waits here for your OK.
  8. Revision log updated

How it decides

It requires every note to be done or answered before the next version is sent.

  • Conflicting notes need one decision
  • Loudness change over 1 LU is flagged
  • Vague notes become specific actions

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Channels watched
  • Version naming
  • Loudness tolerance
  • Note format

What keeps you in control

It always asks you first

  • Sending mixes

Hard limits

  • Never sends files without approval
  • Never deletes old versions

It stops when

  • Done: mix approved
  • Stop: project paused

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor mix v4, the artist wanted more chorus reverb and the label wanted a drier vocal. The agent sent the conflict back, and the artist and label agreed on a drier vocal. Before v5 went out, the version check failed: the file matched v4 in length and loudness. The engineer had bounced the wrong session, re-bounced, and approved the send.

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