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AI agent for authors

Publishing Metadata and Retailer Listing Agent

Retailer listings that meet each platform's rules and are checked before the author publishes

Quality controlCreatingWriters
See how it worksGet access
Publishing Metadata and Retailer Listing Agent: what goes in, what the agent does and what you get

What it does

Listings go live with the wrong category, weak keywords or a price setting that breaks a promotion. This agent prepares the title, subtitle, categories, keywords, description and price for each retailer, using the book's details. It checks each against the platform's rules, such as character limits, banned words and category requirements, and compares them to similar listings. If an item fails, it fixes it and rechecks. It also checks that the price matches across territories and currencies. The author approves each listing before publishing. Edge case: one platform allows seven keywords and another five, so the agent builds two keyword sets from the same research.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Launch prepared or listing changed 2 USES A TOOL Read the book details and the retailer rules 3 DOES Draft title, categories, keywords and descriptionfor each retailer 4 USES A TOOL Compare with similar listings in the category 5 CHECKS THE RESULT Does every field meet the platform's limits andrules? If not: fix the field and recheck against the rules.Back to step 3. 6 DOES Set price and territory options from the plan 7 CHECKS THE RESULT Do prices, currencies and dates match acrossretailers? If not: correct the settings and list the changes. Backto step 6. 8 DOES Build the review sheet for each listing 9 YOU APPROVE Author approves each listing 10 DOES Recheck listings after the author publishes 11 RESULT Listing checklists and final settings
Read the steps as a list
  1. Launch prepared or listing changed
  2. Read the book details and the retailer rules
  3. Draft title, categories, keywords and description for each retailer
  4. Compare with similar listings in the category
  5. Does every field meet the platform's limits and rules?If not: fix the field and recheck against the rules. Back to step 3.
  6. Set price and territory options from the plan
  7. Do prices, currencies and dates match across retailers?If not: correct the settings and list the changes. Back to step 6.
  8. Build the review sheet for each listing
  9. Author approves each listingThe agent waits here for your OK.
  10. Recheck listings after the author publishes
  11. Listing checklists and final settings

How it decides

A listing passes only when each field meets the platform rules and the price and territory settings match the plan.

  • Reject any field over the platform's character limit
  • Use only categories that match the book's content
  • Keep list prices consistent across territories
  • Remove trademarked terms from keywords

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Retailers and their rules
  • Keyword sets
  • Pricing plan
  • Territories

What keeps you in control

It always asks you first

  • Each listing before publishing
  • Any price change

Hard limits

  • Never publishes a listing
  • Never copies competitor text

It stops when

  • Done: all listings pass and author approves
  • Stop: retailer rules are unknown

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a cozy mystery launching June 1, the agent built listings for two retailers. Retailer A's subtitle was 212 characters against a 200 limit, so the rule check failed. It shortened it to 188. It found the US price at 4.99 and the UK price at 5.99 against a plan of 3.99 and 3.49, fixed both and rechecked. The author approved both listings.

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