AI agent for vocal artists
Sample Clearance Tracker Agent
A project where every sample is cleared or replaced before release
What it does
Samples get released before clearance and the track is later pulled. This agent lists every sample in the project, including loops and interpolations, and identifies the rights holders for the recording and the song. It drafts clearance requests with the intended use, then tracks replies. It marks each sample as cleared, pending or refused, and checks the release plan against open items. When a reply comes in, it checks the release date again and proposes a delay, a replay or a replacement if a sample is refused. The producer approves sending requests and any payment. Edge case: a royalty-free sample with a license that excludes commercial release is treated as uncleared.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Track nears release
- List every sample and find its source
- Identify the rights holders for the recording and the composition
- Draft clearance requests with the intended use
- Producer approves sending requests and any payment termsThe agent waits here for your OK.
- Send requests and track replies
- Mark each sample cleared, pending or refused
- Is every sample cleared before the release date?If not: propose a replay, a replacement or a later release date. Back to step 5.
- Update the release plan
- Clearance report
How it decides
A track is releasable when every sample is cleared in writing or removed. Refused or silent requests block the release date.
- Treat a sample with no written reply as uncleared
- Treat a license with no commercial use as uncleared
- Block the release for a refused sample
- Check both recording and composition rights
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Follow-up time (default 7 days)
- Fee limit before asking the producer
- Release date buffer
- Where replies are saved
What keeps you in control
It always asks you first
- Sending requests
- Agreeing any payment
Hard limits
- Never agrees fees or sends requests without approval
- Never states a sample is cleared without a written reply
It stops when
- Done: all samples cleared or replaced and the producer approved
- Stop: a rights holder cannot be found
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
