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AI agent for language teachers

Substitute-Ready Homework and Make-Up Work Agent

Absent students catch up on the essential work without being overloaded.

PlanningEducation
See how it worksGet access
Substitute-Ready Homework and Make-Up Work Agent: what goes in, what the agent does and what you get

What it does

A student returns after four days out, and the parent asks what was missed while the teacher is already teaching the next unit. This agent reads the absence record and lists the lessons and work missed. It builds a catch-up plan sized to the student's need, separating essential work from optional. When the student returns, it checks completion and adjusts the plan if work is not done. It sizes the plan so that a returning student is not buried under the whole backlog at once. Edge case: a student out for illness gets a lighter plan with a deadline extension, not a full pile. The teacher approves what goes home.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueNoNo 1 STARTS WHEN Student absence recorded 2 USES A TOOL Read lesson plans and assignments for the daysmissed 3 DOES Sort missed work into essential and optional 4 DOES Build a catch-up plan with due dates 5 YOU APPROVE Teacher approves what goes home 6 USES A TOOL Check completion on the student's return 7 CHECKS THE RESULT Is the essential work complete? If not: adjust the plan and extend the deadline. Back tostep 4. 8 DOES Update the plan for the next week 9 CHECKS THE RESULT Is the student back on track with current work? If not: suggest a short help session. Back to step 7. 10 RESULT Catch-up record
Read the steps as a list
  1. Student absence recorded
  2. Read lesson plans and assignments for the days missed
  3. Sort missed work into essential and optional
  4. Build a catch-up plan with due dates
  5. Teacher approves what goes homeThe agent waits here for your OK.
  6. Check completion on the student's return
  7. Is the essential work complete?If not: adjust the plan and extend the deadline. Back to step 4.
  8. Update the plan for the next week
  9. Is the student back on track with current work?If not: suggest a short help session. Back to step 7.
  10. Catch-up record

How it decides

It marks work as essential when it is graded or a prerequisite for the next unit, and defers the rest.

  • Essential work includes graded tasks and prerequisites.
  • Cap the catch-up load at 25% above normal homework.
  • Extend deadlines for illness.
  • Send the plan within 1 school day of the return.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Catch-up load cap
  • Essential work rules
  • Plan format
  • Deadline rules
  • Delivery method

What keeps you in control

It always asks you first

  • The plan before it goes home
  • Any change to grades or deadlines

Hard limits

  • Do not change grades.
  • Do not send plans without approval.

It stops when

  • Done: essential work completed or an alternate plan was approved
  • Stop: the absence exceeds the policy limit, so the agent hands over to the teacher

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAmir misses four days. The agent lists 9 tasks and picks 4 as essential. The plan goes home on his return. By Friday, only 2 are done, so the check fails. The agent extends the other 2 by a week and drops one optional worksheet. Mr. Hale approves the update.

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