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AI agent for quality control inspectors

Supplier Audit Planning Agent

Audit the riskiest suppliers first and lower a rank only when fixes are proven.

PlanningRisk managementOperations
See how it worksGet access
Supplier Audit Planning Agent: what goes in, what the agent does and what you get

What it does

Supplier audits scheduled evenly waste time on reliable suppliers and miss risky ones. This agent ranks suppliers by defects, delivery performance and change history, such as new processes or locations. It plans audits for the highest risk first and tracks the corrective actions that follow. After the audit it checks that each corrective action is closed with evidence before lowering the supplier's risk rank. The inspector approves the plan and any rank change. Each supplier gets a short brief before the visit with the issues to examine and the questions open from last time. Edge case: a supplier with good numbers but a recent move to a new plant is ranked up until the new site is audited.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Quarterly planning 2 USES A TOOL Read defect, delivery and change data for eachsupplier 3 DOES Score and rank suppliers by risk 4 DOES Plan audits for the highest ranked 5 YOU APPROVE Inspector approves the audit plan 6 USES A TOOL Send the audit brief and book the visit 7 USES A TOOL Collect audit findings and corrective actions 8 DOES Track the actions to their dates 9 CHECKS THE RESULT Are all corrective actions closed with evidence? If not: Chase the supplier and keep the risk rankunchanged. Back to step 8. 10 DOES Update the risk rank 11 RESULT Audit file and updated ranking
Read the steps as a list
  1. Quarterly planning
  2. Read defect, delivery and change data for each supplier
  3. Score and rank suppliers by risk
  4. Plan audits for the highest ranked
  5. Inspector approves the audit planThe agent waits here for your OK.
  6. Send the audit brief and book the visit
  7. Collect audit findings and corrective actions
  8. Track the actions to their dates
  9. Are all corrective actions closed with evidence?If not: Chase the supplier and keep the risk rank unchanged. Back to step 8.
  10. Update the risk rank
  11. Audit file and updated ranking

How it decides

It scores risk from defects, late deliveries and changes, and lowers a score only after corrective actions are closed.

  • Audit suppliers in the top risk tier at least yearly
  • Raise risk after a site or process change
  • Never lower the rank with open actions
  • Review defect trends every quarter

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Risk weights for defects, delivery and changes
  • Audit frequency by tier
  • Action due dates
  • Brief contents

What keeps you in control

It always asks you first

  • Inspector approves the plan and any risk rank change

Hard limits

  • Never lower a rank with open actions
  • Never contact a supplier before the inspector approves

It stops when

  • Done: audits are done and the ranking is current
  • Stop: a supplier refuses an audit and the inspector escalates

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensSupplier M has 2,400 ppm defects and moved to a new plant in March, so it ranks first. The audit finds three issues. Two are closed with photos in 3 weeks. The third, a missing calibration record, stays open, so the agent chases and keeps the rank. After the record arrives, the inspector approves the lower rank.

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