AI app for management · no coding needed
Team project coordination and communication workbench
Reduce coordination overhead while keeping project decisions and communication in one owned workspace.
Made for: Team leads and operations managers coordinating projects, tasks and communication across small and mid-sized teams
What it does for you
The problem
Project status, tasks, files and decisions are scattered across chat, email, documents and separate tracking tools, so coordination work is manual and progress is hard to see.
What it gives you
Reviewed project coordination record linked to tasks and decisions
What you give it
Team messagesmeeting notestask listsfilesproject data
Build your own version of Atwork 2.0, Streak AI and more
One app with what these 4 AI tools do, yours to keep and change: Atwork 2.0, Streak AI, Creately VIZ, Collab.
Everything these tools do, in one app
- Task automation Automates routine activities to reduce manual input and repetitive work.Found in Atwork 2.0, Streak AI, Creately VIZ and 1 more
- Project tracking Tracks project progress with dashboards and reports.Found in Atwork 2.0, Collab
- Task management Manages tasks and tracks their progress.Found in Atwork 2.0, Collab
- Real-time collaboration Enables real-time collaboration through chat, file sharing, and comment threads.Found in Atwork 2.0, Creately VIZ, Collab
- AI meeting summaries Generates meeting summaries and extracts action items using AI.Found in Collab
- AI document editing Provides real-time collaborative document editing with AI suggestions.Found in Collab
- Smart scheduling Optimizes team calendars based on availability and priorities.Found in Atwork 2.0
- Third-party integrations Integrates with popular third-party applications such as email clients and cloud storage services.Found in Atwork 2.0
- Automated data entry Extracts information from past email conversations to automate data entry.Found in Streak AI
- Natural language queries Allows users to ask questions and get specific answers about deals using natural language.Found in Streak AI
- AI deal summaries Generates one-click AI summaries and suggested next steps for deals.Found in Streak AI
- Inbox scanning Scans inboxes to automatically add leads and deals to the CRM.Found in Streak AI
- Custom pipelines Creates custom pipelines with logic and formulas using simple descriptions, no coding needed.Found in Streak AI
- Gmail integration Integrates directly with Gmail to streamline workflow.Found in Streak AI
- Diagramming and whiteboarding Provides intelligent diagramming for flowcharts, mind maps, concept maps, UML diagrams, ER diagrams, and more.Found in Creately VIZ
- Visual collaboration Offers an infinite whiteboard and real-time tools for brainstorming, wikis, and visual workspaces.Found in Creately VIZ
- Customizable workflows Allows users to define rules, formulas, and access settings without any coding.Found in Creately VIZ
- Data-linked visual apps Connects ideas, people, and data, enabling multi-context visualization.Found in Creately VIZ
- AI visual intelligence Empowers teams to generate impactful visuals, gain fresh insights, and automate routine tasks.Found in Creately VIZ
- Customizable notifications Allows users to customize notification settings to stay updated without distractions.Found in Collab
- Secure file sharing Provides secure file sharing and centralized communication channels.Found in Collab
How it works, step by step
- Automate routine task and status updates
- Track project progress with dashboards and reports
- Manage tasks and their progress
- Support real-time chat, file sharing and comment threads
- Generate meeting summaries and extract action items
- Edit documents collaboratively with AI suggestions
- Optimize team calendars by availability and priority
- Integrate with email clients and cloud storage
- Extract information from past email conversations for data entry
- Answer natural language questions about projects and deals
- Generate one-click deal or project summaries with next steps
- Scan inboxes to add leads and deals to the pipeline
- Build custom pipelines with logic and formulas from plain descriptions
- Connect directly to Gmail to streamline workflow
- Create flowcharts, mind maps and diagrams
- Provide an infinite whiteboard for brainstorming and visual workspaces
- Define rules, formulas and access settings without coding
- Link ideas, people and data in multi-context visual apps
- Generate visuals and automate routine visual tasks
- Customize notification settings
- Share files securely through centralized channels
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before consequential use
- Export a versioned reviewed project coordination record linked to tasks and decisions with source references and unresolved questions
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Team project coordination and communication workbench with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Team project coordination and communication workbench with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links4 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare24 KB
- prompt-vps.mdThe same build on your own server (Docker)24 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria11 KB
- demo/index.htmlThe working demo on sample data196 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce coordination overhead while keeping project decisions and communication in one owned workspace. For team leads and operations managers coordinating projects, tasks and communication across small and mid-sized teams, convert team messages, meeting notes, task lists, files and project data into a reviewed project coordination record linked to tasks and decisions. The benefit is a testable hypothesis, measured through coordination hours per active project and overdue tasks resolved without escalation; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect team messages, meeting notes, task lists, files and project data, then follow this sequence: 1. Automate routine task and status updates. 2. Track project progress with dashboards and reports. 3. Manage tasks and their progress. 4. Support real-time chat, file sharing and comment threads. 5. Generate meeting summaries and extract action items. 6. Edit documents collaboratively with AI suggestions. 7. Optimize team calendars by availability and priority. Resolve uncertain cases with qualified reviewers, approve reviewed project coordination record linked to tasks and decisions, and measure coordination hours per active project and overdue tasks resolved without escalation against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One fixed workspace configuration and permission set; final project decisions, task assignments and external communications remain human. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve team voice, source attribution, quotation accuracy and usage permissions. Team leads approve substantive changes and external communication scope. One fixed workspace configuration and permission set; final project decisions, task assignments and external communications remain human. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One fixed workspace configuration and permission set; final project decisions, task assignments and external communications remain human. Implement one approved input format, a bounded representative case set and the first two task modules: automate routine task and status updates; track project progress with dashboards and reports. Support the third module with operator review: manage tasks and their progress. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Team-owned messages, meeting notes, task lists, files and project data. Cloud storage, email clients, calendar services and chat destinations. Start with file exchange and validate destination specifications before promising direct publishing. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Project workspace and task board, Communication and meeting review, Client or stakeholder status view. Use a thumbnail gallery for projects, a large central board or timeline, and a right-hand panel for tasks, files, comments and decisions. Let users compare plan versions side by side. Display draft, changes requested and approved states. Provide a stakeholder preview link with comments anchored to the relevant task or document. Make the task-specific outcome reviewed project coordination record linked to tasks and decisions visible beside its evidence, review state and value baseline.
