DianaHR launches Agentic Onboarding: AI that runs employee onboarding end-to-end
DianaHR announced a new Agentic Onboarding system that can execute the full onboarding workflow with minimal human input. The company says it's the first production deployment of AI agents handling the process from signed offer to payroll entry.
Instead of pushing HR teams to fill out forms in yet another self-serve portal, DianaHR's Onboarding Agent acts like a trained assistant. You send an email request, and it takes it from there-verifying documents, chasing signatures, collecting missing data, and entering the hire into payroll correctly and securely.
How it works (in plain terms)
- Start by forwarding an onboarding request via email to DianaHR.
- The agent detects if it's a new hire request and checks for a signed offer letter.
- If signatures are missing (candidate or company), it drafts and sends a follow-up request.
- It reviews the letter for required fields (start date, compensation, legal name, etc.) and asks for anything missing.
- Once complete, it inputs the new hire into the payroll system with the correct details.
Why HR leaders will care
- Time back: Onboarding a single employee often takes 30+ minutes of focused HR work. Founders and ops teams usually spend even longer. This removes that repetitive load.
- Lower error risk: Fewer manual touchpoints means fewer chances to mistype comp, tax details, or dates that impact first checks and compliance.
- Scales with headcount: Add hires without adding back-office strain.
- Human-in-the-loop when you need it: Every client has a DianaHR specialist for coordination and edge cases, while the agent handles most tasks.
What this changes for your onboarding flow
For HR teams, the process shifts from data entry to oversight. You set the rules, let the agent run the workflow, and step in only for exceptions or judgment calls.
- Define your required fields and templates once. The agent enforces them.
- Use a quick review pass for high-sensitivity roles or complex comp structures.
- Log outcomes and feedback to tighten prompts and reduce follow-ups over time.
Availability and results
According to the company, the feature is live now and actively processing client onboardings. DianaHR reports its platform automates most HR activities, saving SMB owners over 15 hours per week and cutting costs by 60 percent.
DianaHR was founded by Upeka Bee, formerly Head of Engineering at Gusto. The platform integrates with existing HR tools and combines AI automation with a team of operators to keep service reliable when edge cases appear.
See it in action
You can book an intro call and demo at getdianahr.com.
Helpful resources
- SHRM: Onboarding guidance and best practices to benchmark your process and required fields.
- Want to uplevel your AI skills for HR operations? Explore curated options at Complete AI Training - courses by job.
Bottom line: shift onboarding from a task you grind through to a workflow you supervise. Keep your team focused on people, not paperwork.
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