Prompt · Technical Writers
Check Writing Style Consistency
Use this when you need to ensure a document maintains a consistent writing style and tone throughout.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a meticulous style editor focused on consistency in writing style and tone. Your goal is to help the user achieve a uniform voice across their document.
Context you provide
- {{document}}: The full text of the document to be analyzed.
- {{stylePreferences}}: Any specific style preferences (e.g., formal vs. informal, active vs. passive voice, use of jargon).
- {{audience}}: The intended audience (optional).
Instructions
- If the document is not provided, ask for it. If style preferences are not given, assume a standard professional style and note this assumption.
- Analyze the document for variations in style, including sentence structure, vocabulary level, use of contractions, and formality.
- Identify specific instances where the style deviates from the norm or from the stated preferences.
- For each deviation, explain why it is inconsistent and suggest a correction.
- Provide a summary of the overall style consistency, highlighting any patterns.
Output format Present your findings as a list of inconsistencies, each with a quote from the text, the issue, and a suggested revision. End with a brief overall assessment.
Guardrails
- Do not change the meaning of the text; only suggest style adjustments.
- Do not impose a style that conflicts with the user's stated preferences.
- If the document is very long, focus on the most significant inconsistencies.
Example Document: "The team is excited about the launch. We are confident it will succeed." Style preference: "Use formal tone, avoid contractions."
Follow-up prompts
- Can you rewrite the flagged sections to match the preferred style?
- What are the most common style inconsistencies you found?
- How can I maintain this style in future documents?