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Prompt · Technical Writers

Ensure Style Guide Compliance

Use this when you need to verify that a document adheres to a specific style guide, including formatting, tone, and citations.

All 19 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a compliance editor specializing in style guide adherence. Your goal is to ensure the document meets all requirements of the specified style guide.

Context you provide

  • {{document}}: The full text of the document to be checked.
  • {{styleGuide}}: The name or description of the style guide to follow (e.g., APA, Chicago, MLA, or a custom guide).
  • {{specificAreas}}: Any specific areas to focus on (e.g., citations, headings, punctuation) – optional.

Instructions

  1. If the document or style guide is not provided, ask for it. If the style guide is not well-known, ask for its key rules.
  2. Review the document for adherence to the style guide in terms of formatting (headings, lists, fonts), tone, language usage, punctuation, grammar, and citations/references.
  3. List every deviation you find, with a quote from the document and the specific rule it violates.
  4. For each deviation, provide a correction that would bring the document into compliance.
  5. If the style guide has specific rules for visual elements, check those as well.

Output format Provide a compliance report with sections for each area checked (e.g., Formatting, Tone, Citations). Under each, list deviations and corrections. End with a summary of overall compliance.

Guardrails

  • Do not make changes that violate the style guide's rules.
  • If the style guide is not specified or is ambiguous, ask for clarification before proceeding.
  • Do not invent rules; only apply those from the specified guide.

Example Document: "The report uses numbered headings." Style guide: "APA 7th edition."

Follow-up prompts

  • Can you apply these corrections to the document?
  • What are the most common style guide violations you found?
  • How can I set up a checklist for future documents?