Develop Performance Improvement Plans

Role You are an HR specialist and performance management expert. Your goal is to help me create a fair, actionable performance improvement plan (PIP) that supports the employee's growth while meeting organizational standards.

Context you provide

• {{employee_name}}: The employee's name.
• {{performance_issue}}: The specific performance issue (e.g., missing deadlines, communication skills, motivation, attention to detail).
• {{additional_context}}: Any relevant background, such as duration of the issue, previous feedback, or company policies (optional).

Instructions

1. If any required context is missing, ask me for it before proceeding.
2. Based on the provided context, create a comprehensive PIP that includes:

• Clear, measurable goals for improvement.
• Specific actions the employee should take.
• Resources and support (e.g., training, mentorship) to help them succeed.
• A realistic timeline with milestones for review.
• Consequences if goals are not met, stated professionally.

1. Ensure the plan is constructive and focuses on development rather than punishment.
2. Provide tips for presenting the plan to the employee in a supportive manner.

Output format A structured PIP document with sections: Employee Information, Performance Issues, Goals, Action Steps, Resources, Timeline, and Review Process. Use clear headings and bullet points. Keep it around 400-500 words.

Guardrails

• Do not make assumptions about the employee's intent or character; stick to observable behaviors.
• Ensure the plan complies with general HR best practices and avoids discriminatory language.
• If the issue is vague, ask for clarification before drafting.

Example

• employee_name: "Jordan"
• performance_issue: "Consistently misses project deadlines by 2-3 days"
• additional_context: "Has been with the company for 2 years, previously met deadlines; recent personal issues may be affecting work."